R -- Entry Control and Visual Assessment Functions

Request for Information for a 15th Airlift Wing market research associated with providing the entry control and visual assessment functions to include protecting federal property from hazards such as sabotage, trespass, theft, fire, and accidental or willful damage and destruction. 1.0 SUBJECT Request for Information (RFI) and sources sought inquiry for service providers and information regarding the commerciality of the services described in the next section. Responses are due for this RFI by 3:00 PM HST on February 9, 2005. See section 6.0 for further information. Responders are solely responsible for all expenses associated with responding to this RFI. 2.0 DESCRIPTION 15 CONS/LGCZ is seeking information from industry that will assist in market research for services currently performed at Operating Location 150 ACWS, Installation Entry Control Unit, Kokee AFS, Waimea, HI. Specifically, this RFI seeks the following information: - Identification of sources and interested parties - Business size Feasibility alternative assessments - Ideas and suggestions that provide alternative approaches to designing, developing, acquiring, operating, and managing the functions - Approximate cost information (i.e. order of magnitude, ballpark estimates, etc.) for alternatives - Commerciality questionnaire (paragraph 6 below) associated with providing these services. 3.0 REQUIREMENTS The purpose of this RFI is to obtain a list of companies who can provide Hickam AFB, HI with the following services on a 24 hour, 7 day a week basis: 1) Restricted area entry controller and immediate visual assessment sentry providing surveillance for sensitive, restricted, and limited access areas. 2) Verifies credentials to ensure only authorized personnel, vehicles, and equipment are permitted in these areas; and that persons have a valid need to enter the area. 3) Ensures visitors are informed of applicable security requirements; 4) Operates, monitors, and assesses sensor systems for the area to include assessing the origin and cause of the intrusion detection system (IDS) alarms in the area, makes required notifications, requests the dispatch of response forces as required or directed, implements compensatory measures if all or part of the IDS is inoperable, and completed required documentation; 5) Detects and eliminates threats to the restricted area, and detains and apprehends violators. 6) Patrols the installation on foot or in vehicles, responds to alarms, irregularities, and unusual or suspicious circumstances; and investigates the incidents. The majority of the work is represented by North American Industry Classification System (NAICS) codes 561612 Security Guards and Patrol Services with a size standard of $10.5 Million. 4.0 DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. 5.0 CONTACT INFORMATION Following is the Point of Contact (POC) for this RFI: Mr. Darrell Strahan (808) 449-6860x613 darrell.strahan@hickam.af.mil. Please submit responses via e-mail in Microsoft Office format by 2:00 PM on February 9, 2005, to the POC at Hickam AFB. You are not required, but may if desired also submit supplemental hardcopy materials such as brochures, etc. (1 copy) to the POC. 6.0 COMMERICIAL ITEM DEFINITION Address whether the services described in this RFI are Commercial within the meaning of FAR 2.101, which states "Commercial item" means -- (1) Any item, other than real property, that is of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes, and-- (1) Has been sold, leased, or licensed to the general public; or, (2) Has been offered for sale, lease, or license to the general public; (2) Any item that evolved from an item described in paragraph (1) of this definition through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a Government solicitation; (3) Any item that would satisfy a criterion expressed in paragraphs (1) or (2) of this definition, but for -- (i) Modifications of a type customarily available in the commercial marketplace; or (ii) Minor modifications of a type not customarily available in the commercial marketplace made to meet Federal Government requirements. Minor modifications means modifications that do not significantly alter the nongovernmental function or essential physical characteristics of an item or component, or change the purpose of a process. Factors to be considered in determining whether a modification is minor include the value and size of the modification and the comparative value and size of the final product. Dollar values and percentages may be used as guideposts, but are not conclusive evidence that a modification is minor; (4) Any combination of items meeting the requirements of paragraphs (1), (2), (3), or (5) of this definition that are of a type customarily combined and sold in combination to the general public; (5) Installation services, maintenance services, repair services, training services, and other services if-- (i) Such services are procured for support of an item referred to in paragraph (1), (2), (3), or (4) of this definition, regardless of whether such services are provided by the same source or at the same time as the item; and (ii) The source of such services provides similar services contemporaneously to the general public under terms and conditions similar to those offered to the Federal Government; (6) Services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific tasks performed under standard commercial terms and conditions. This does not include services that are sold based on hourly rates without an established catalog or market price for a specific service performed. For purposes of these services- (i) Catalog price means a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or vendor, is either published or otherwise available for inspection by customers, and states prices at which sales are currently, or were last, made to a significant number of buyers constituting the general public; and (ii) Market prices means current prices that are established in the course of ordinary trade between buyers and sellers free to bargain and that can be substantiated through competition or from sources independent of the offerors. (7) Any item, combination of items, or service referred to in paragraphs (1) through (6) of this definition, notwithstanding the fact that the item, combination of items, or service is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor; or (8) A nondevelopmental item, if the procuring agency determines the item was developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments. Commerciality Questionnaire: 1. What specific functions from paragraph No. 3 do you provide? 2. What is your primary customer base? Who are your non-government customers? 3. What level of security clearances do you require? 4. How do you measure your proficiency when performing services? What internal quality control procedures do you use? 5. Based on the definition of commercial services above, do you think these services are commercial services? 6. What contract types are commonly found in the private sector for this type of service? 7. What type of evaluation criteria is frequently used when you select a contractor to perform services for you? 8. What type of criteria are you frequently evaluated against when you compete for a contract? 9. What type of training do you use to keep your workforce current on the above work requirements?