R408--VASNHS-Las Vegas | Construction and Project Management Services

18 DEPARTMENT of VETERANS AFFAIRS VA Southern Nevada Health System (VASNHS), Las Vegas, NV PROJECT MANAGEMENT/CONSTRUCTION MANAGEMENT SUPPLEMENTAL SUPPORT CONTRACT Performance Work Statement (PWS) 1.0 GENERAL INFORMATION 1.1 General: This is a non- personal services contract to award a firm fixed price (FFP) contract to a qualified firm (Contractor) for the purposes of providing Construction and Project Management (CM/PM) services to the Department of Veterans Affairs (DVA) VASNHS Engineering Project Managers. The period of performance for this contract shall be base year plus 4 one-year option years. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. 1.2 Background: VASNHS has experienced several key construction project delays and cancellations due to disparate and ineffective construction project management oversight and satisfactory progress over the past several years. The proposed CM/PM acquisition will provide comprehensive, professional, and competent project management and subject matter expertise for Engineering Services project activities. 1.3 General Scope: The Contractor shall demonstrate proven project management expertise with quality control, schedule and budget management for projects of various size and complexity. In addition, the Contractor shall provide efficient and comprehensive project management through all phases of the projects, with particular emphasis placed on the capability to work in partnership with VASNHS, consultants, and contractors during planning/consultation, pre-award and project design, and construction phases. 1.4 Place of Performance: All assigned Contractor staff shall be granted program access and all proper security clearances upon successful background checks to conduct construction and project management and tracking for the: VASNHS - VA Southern Nevada Healthcare System Engineering Service 6900 North Pecos Road North Las Vegas, NV 89086 +1 (555) 000-0000 1.5 Hours of Operation: Normal working hours for the Contractor at a specific project site will be between the hours of 8:00 am to 4:30 pm and workdays for Contractor at a specific project site are from Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, although other working hours and occasional shift work may be assigned to the Contractor to accommodate the best interest of the DVA. 1.6 Invoicing: All invoices from the A/E contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The VA uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center (FSC) is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: +1 (555) 000-0000 Tungsten e-Invoice email: contact@example.gov FSC e-Invoice Contact Information: +1 (555) 000-0000 FSC e-invoice email: contact@example.gov 2.0 SPECIFIC CONTRACT TASKS 2.1 The Contractor shall provide all the required services cited herein (as assigned), but not limited to, project management, schedule management, cost management, estimates of probable construction cost, value engineering, constructability reviews, pre-bid/proposal and bidding phase document development, environmental analyses and document preparation, safety and health management analyses and document preparation, and final installation inspection and reporting. 2.2 These services within three general areas: 2.2.1 Subject Matter Expert (SME). In general, the responsibility of the SME is to ensure the facts and details are correct so that the project s/program's deliverable(s) will meet the needs of the stakeholders, legislation, policies, standards, and best practices. To achieve this, SMEs will, as assigned: Contribute specialized knowledge within the Mechanical and Electrical disciplines as related to Healthcare Engineering Help improve performance by identifying the problematic areas and providing relevant technical solutions for them. Help identifying whether the technical solutions meet the specific requirements Verify technical information, which includes the training manuals, user guides as well as system requirements Publicizing various important information to all stakeholders 2.2.2 Pre-award and Design. These are SME and specialty services required during the pre-solicitation package and design documentation preparation phase up to construction mobilization for projects as assigned. 2.2.2.1 The Contractor shall provide a variety of project management services as described in this document including, but not limited to: pre-solicitation support and technical and constructability reviews (including value engineering) in cooperation with DVA personnel, building occupants, and project architect-engineers. Development and assembly of the associated construction bid/Request For Proposal (RFP) packages using drawings, technical specifications, and quality requirements prepared by the contracted project A/E team. The bid/RFP packages shall delineate the specific requirements expected, the quality of products furnished, and the quality assurance (QA) requirements necessary to obtain a satisfactory and operable product. These requirements include development and/or review of: Special and general conditions. Construction drawings and specifications Equipment lists and installation requirements. Project cost and schedule reporting requirements. Quality assurance and quality control requirements. Methods for payment. Special processes or procedures to be prepared by the contractor. Material certifications, receiving, inspection, storage, and handling documentation requirements Provide constructability review of A/E designs and provide written recommendations to assist project A/E firms to generate effective construction packages. This review is critical to DVA as it ensures the project is designed and constructed with efficiency and reasonableness to the construction process. The review of the design, bid/RFP and contract documents for constructability should include as a minimum the following: Availability of materials Alternate construction methods Site access Limited workspace Suitability for use Construction materials Design intent Clarity and completeness of documents Effect on contractor s ability to implement their means and methods Trade labor availability Subsurface concerns Accomplish design review to determine Design/cost deficiencies that could lead to a higher cost of bids/proposals for the Bid Packages; and/or change orders resulting from design ambiguities Life Cycle Cost Analysis with recommended value engineering changes Evaluate proposed effort from a Maintenance, Operation and Compliance Standards perspective and propose value engineering changes. Ensure design compliance with Infection Control Risk Assessment (ICRA), Fire Protection, and Safety requirements as required by all applicable codes and regulations. Prior to construction bidding/RFP s and based on projected bid market conditions, the CM/PM shall recommend in writing to the Facilities Projects Managers the percentage of bid contingency to carry for each Bid Package in the Project budget as well as possible Alternative deducts to get project within the DVA project budgets. 2.2.2.2 It is the intent of this PWS that the Contractor will not provide or perform any design efforts, but will be required to perform design reviews, as all design effort will be managed by DVA through an established contract with a selected and awarded Contractor consulting firm. 2.2.3 Project Management. These are project management services required during construction, commissioning, and warranty management for projects as assigned. For the purposes of this document, start of construction shall be construed as onsite mobilization. 2.2.3.1 The project management services shall consist of managing construction, equipment turn-key, construction subcontracts, and all construction activities, as assigned, including: Ensure construction compliance with ICRA, Fire Protection, and Safety requirements as required by the design, and all applicable codes and regulations. Assist in site inspections. Monitoring construction contractors progress versus schedule, confirm progress claimed on invoice payments, provide support in the coordination with the CPS contractor for clarification on design drawings and specification requirements. Ensure that all materials, labor, and services are adequate to construct the projects commensurate with the awarded contract Provide support to DVA operations program officials performing integrated system testing, start-up, and operations activities in accordance with VA Whole Building Commissioning Process Manual requirements set forth at: https://www.cfm.va.gov/til/spclRqmts.asp#Cx. Detailed commissioning services and personnel qualifications are further presented in Division 1 Section 01 91 00, General Commissioning Requirements with specific requirements outlined in Division 22, Plumbing; Division 23, Heating, Ventilating, and Air Conditioning; Division 25, Integrated Automation; Division 26, Electrical; Division 27, Communications; and Division 28, Electronic Safety and Security. Providing a construction completion and acceptance turnover system, including tracking of as-builts, O&M documents, and warranty information. 2.2.3.2 DVA intends to use the Construction Management Standards of Practice issued by the Construction Management Association of America (CMAA) as a guide for its general expectations through the performance of this contract. This document establishes industry standards of service to define the full range of construction and project management services without limiting the methods and procedures by which those services will be provided for an assigned project or program. The Contractor shall provide staff certified as construction and project managers by a reputable Construction Manager Certification organization. Equivalent certification through experience may be considered at the sole discretion of the DVA. 3.0 SAFETY & HEALTH PROGRAM 3.1 The CM/PM shall establish health and safety goals for the project, the least of which shall be no lost time accidents during construction and incentives to promote and maintain a strong ES&H involvement at all work levels. 3.2 The CM/PM Contractor and DVA team shall have a written construction safety program (Safety and Health Program in conjunction with the Project Construction Safety Plan) that describes in detail, the activities planned to meet these goals with emphasis on the methodology for analyzing and controlling project hazards and task specific hazards, as well as the procedures for evaluating subcontractor safety and health performance and ensuring subcontractor compliance with project safety and health requirements. The cornerstone of the program shall be the execution and implementation of the documented Pre-Task Planning for all activities. Frequent construction safety oversight and audits will be performed by DVA project ES&H safety personnel. 4.0 Definitions & Acronyms 4.1 Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Subcontractor. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. Work Day. The number of hours per day the Contractor provides services in accordance with the contract. Work Week. Monday through Friday, unless specified otherwise. VA and VA Contractor access to the proposed contractor project management program server shall be available 24 hours per day, seven days per week at the locations cited in 1.4 above as well as remotely from Government Furnished Equipment (Laptops) for mobile access to the Users accounts. 4.2 Acronyms: A&E Architectural & Engineering Firm CD Construction Documents CM/PM Construction and Project Management CO Contracting Officer COR Contracting Officer s Representative CPS Construction Period Services CxA Commissioning Agent DVA Department of Veterans Affairs \ EPA Environmental Protection Agency IC Infection Control ICRA Infection Control Risk Assessment ILSM Interim Life Safety measures NTP Notice to Proceed PIV Personal Identity Verification PoP Period of Performance QA quality assurance RFI Requests for Information RFP Request for Proposal SME Subject Matter Expert TIL Technical Information Library VASNHS VA Southern Nevada Healthcare System 5.0 Contractor Furnished Items and Services 5.1 The Contractor shall furnish all services necessary to perform CM/PM services as described in the Statement of Work cited above as required for A/E CM/PM staff to perform work under this contract. 6.0 Required Capabilities 6.1 Project Construction/Project management work will occur remotely at A/E Contractor s facilities and when necessary, at sites in Southern Nevada. At the onset, during, and end of all projects, Contractor shall make available all documents created and relevant to the DVA projects and shall be posted and archived on a DVA accessible site. 7.0 RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement documents file format: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. CM/PM Contractor shall treat all deliverables and project documents under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest except for the actual software program and all rights invested with the contractor therein. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency (DVA) owns the rights to all data/records produced as part of this contract. The Government Agency (DVA) owns the rights to all electronic information (electronic data, electronic information system documents generated by each VA project, electronic databases associated with each VA project but not part of the Contractor s actual program, and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency (DVA) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. SAMPLE ASSIGNMENT NOTICE Assignment: Assignment #2 - Develop and Execute Commissioning for Logistics Space HVAC Contract: 36C26122P0040 Project Management and Construction Management Services for VASNHCS Project Location: Las Vegas VA Medical Center 6900 N. Pecos Rd., North Las Vegas, NV 89086 Project Number: 593-21-303 Date: 3/14/2022 EXECUTIVE SUMMARY The CM/PM contractor shall provide all plans and activities to execute commissioning of new Logistics Space as defined in this document. Specific information about the Logistics Space construction project are included in the attached drawings and general specification. BACKGROUND The VA Southern Nevada Healthcare System (VASNHS) North Las Vegas VA Medical Center s is currently leasing a space to conduct the cleanroom operations. For efficiency, the medical center is consolidating the logistics processing and distribution into a single location at the VA Medical Center Warehouse. A component of the consolidation is construction of a new clean room space within the existing warehouse space at the VASNHS Campus. The project is currently under construction with expected completion by May 6, 2022. SCOPE OF WORK The CM/PM Contractor shall provide all services to act as Commissioning Agent for Renovate Logistics Space as described in the following specification: (019100 General Commissioning Requirements, 23 08 00 Commissioning of HVAC Systems). The CM/PM Contractor shall coordinate with Construction Contractor and VA COR to commission the new mechanical system serving the new clean room area (Break Out Room, Clean Storage, Delivery Prep). Equipment and systems included in this work are as follows: New Rooftop Unit 1-RTU-1 and associated equipment that supports conditioning of the air stream (chilled water, steam system, humidification system, hot water) All new Supply Air Terminal Units and associated equipment that support conditioning of the air stream (hot water reheat). All new Exhaust Air Valves. Room pressurization system (monitoring, control, alarming) All new DDC sequences of operation (monitoring, control, alarming) for new equipment. The CM/PM Contractor shall prepare Pre-Functional checklists and Functional Performance Test procedures. The CM/PM Contractor shall review and provide comments on the Test and Air Balance Report to the VA COR. The CM/PM Contractor shall coordinate all trainings required in the specifications for the new mechanical system with the VA COR and Construction Contractor. The CM/PM shall develop and submit a Draft and then a Final Commissioning Report to the VA COR. ADDITIONAL CONSIDERATIONS Construction contractor is . Utility Shutdowns: the contractor shall account for all anticipated utility shutdowns within their schedule as milestones for early visibility and coordinate all utility shutdowns with the COR. Utility shutdowns require no less than 20 working days advance notice to coordinate with facility. The contractor shall coordinate with the COR and comply with all local and VA COVID-19 safety requirements. Contractor shall not utilize Patient or VA Staff Parking lots while on VASNHS facility unless approved by VA COR. Documents provided in support of this project such as Logistics Mechanical Drawings are for references only and contractor shall verify for accuracy. PERIOD OF PERFORMANCE The Period of Performance (PoP) for this Assignment will begin upon issuance of a Notice to Proceed from VA Contracting. The project requests all tasks defined within the PWS, CD and Specifications be completed within 60 calendar days after Notice to Proceed (NTP). HOURS OF OPERATRION AND HOLIDAYS Normal duty hours are 8:00 AM 4:30 PM, Monday thru Friday not including standard Federal Holidays. Federal Holidays can be obtained on OPM s website (www.opm.gov). All work performed shall be coordinated and scheduled through the COR. Any off-duty work must be coordinated with the COR at least 2 weeks prior to the work taking place.