R430--Burglary Monitoring Alarm and Fire Monitoring Alarm w/ Preventive Maintenance

This contract, awarded under solicitation number 36C25726Q0432, is a Firm-Fixed-Price agreement issued by the Department of Veterans Affairs, Network Contracting Office 17 in San Antonio, Texas, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561621. The scope of work involves providing burglary monitoring, fire alarm monitoring, and preventive maintenance services across multiple VA outpatient clinics in the Texas Valley Coastal Bend Health Care System, including locations in Harlingen, McAllen, Corpus Christi, and Brownsville. Performance is required on a semi-annual and annual basis, with inspections and testing mandated to comply with NFPA 72 standards, including 100% functional testing of initiating devices and notification appliances, along with submission of written reports and certification documentation. The contract has a base period of performance from August 2, 2030, to August 1, 2031, with four option periods that may be exercised at the government’s discretion, each extending service duration. Offerors must submit two clearly defined proposal volumes electronically by the deadline of May 4, 2026, with Volume I containing technical approach, management and staffing plans, pricing, and all required certifications, and Volume II being a fully redacted version of the technical approach with no identifying company information. Mandatory representations include completion of VA-specific clauses 852.219-73 and 852.219-75, which require detailed certification of SDVOSB eligibility and strict compliance with subcontracting limitations—no more than 50% of contract value (excluding materials) may be subcontracted to non-SDVOSB entities. Offerors must also hold a current verified SDVOSB status in the SBA database, maintain full compliance throughout performance, and adhere to VA data security policies, including restrictions on handling, retaining, or disseminating sensitive veteran information, with all deliverables considered U.S. government property. The government will evaluate proposals on a best-value trade-off basis, prioritizing technical acceptability before price and past performance, with award going to the offeror delivering the highest overall value. Payments will be processed via electronic funds transfer under VAAR Clause 852.232-72 using the Wide Area WorkFlow system, and contract administration is handled by Crystal Carabajal as Contracting Specialist and Kaz