R602--Courier Services for Agent Cashier and Canteen Service Coatesville VA Medical Center

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment. The Department of Veterans Affairs, Network Contracting Office 4, 1111 East End Blvd, Wilkes-Barre, PA 18711, is conducting a market survey to identify potential sources to provide courier services for the Coatesville VA Medical Center, located at; 1400 Blackhorse Hill Road, Coatesville, PA 19320. The following requirements must be met. PERFORMANCE WORK STATEMENT Coatesville Courier Service for Agent Cashier and Canteen Services Background: Located off of US Route 30 in western Chester County, Pennsylvania, the Coatesville VA Medical Center (VAMC) is a specialty referral (long-term), neuro psychiatric facility. In addition to hospital programs in medicine, intermediate medicine and psychiatry, the center incorporates a nursing home care unit and a domiciliary program. The center provides many special programs, such as geriatric and long term care, treatment and assistance for homeless veterans, post-traumatic stress disorder, seriously mental ill veterans, substance abuse and woman s residential care, mental hygiene, intensive psychiatric community care, physical medicine and rehabilitation therapies, neurology, respite care, telemedicine and pulmonary medicine. Two collaborative, community-style living programs are operated on the grounds of the medical center via sharing agreements. The Coatesville VAMC Canteen is one of 172 canteens operated by the Veterans Canteen Service (VCS) at VA medical centers across the country. It is a self-sustaining business at no cost to America s taxpayers; associates salaries and operating expenses are paid from VCS earnings. Every dollar of income generated by VCS is returned to the medical centers to help improve the quality of life for the Veterans and to improve quality of the workplace for VA employees. VCS has received many Vice Presidential Hammer Awards for innovative concepts in its food and retail activities. Veterans Canteen Service was first established by Congress in 1946 and has taken great personal and professional pride in serving the best customers in the nation-the veteran patients of the U.S. Armed Forces and related services at reasonable prices in VA Medical Centers across the country. Today, most people refer to VCS as the Canteen . The Canteen has evolved from what originally began as a collection of limited menu soda fountains and small crowded gift shops to a nationwide system of modern food courts and retail stores. Our Canteens offer a variety of menu selections in a modern food court environment, 24 hour vending outlets, and a broad range of national brand merchandise. Today s canteens are considered by many customers to be The VA Company Store, benefiting Veterans, their family members and the VA Health Care workers. Scope of Work: Courier Services Furnish all travel, labor, equipment, supplies and supervision necessary to provide secure financial courier services. Contractor shall be bonded, insured, and meet all Federal, State and Local laws and requirements for financial courier services as required. Contractor shall show evidence of their responsibility, reliability, and experience. Contractor will be responsible for: The pickup and delivery of daily deposits: The pickup and delivery of cash change orders Pickup and delivery of daily deposits (Tuesday & Friday) Contractor will pick up the daily deposits consisting of checks, cash and/or other securities, from two locations within Building 9 at the Coatesville VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA. - This is scheduled, one trip per day, same day service. - Deposits shall be securely and distinctly sealed and/ or locked and tagged. - Pickups is to be made between 11:00 a.m. and 2:00 p.m. EST. - A) The deposit pickup location is the Canteen Office (Building 9, Room B01) and Agent Cashier Office (Building 9 down the hallway). - Both deposits will be delivered to the Wells Fargo Bank Thorndale, PA. Pickup and delivery of cash change orders (Bi-Weekly or Monthly) Contractor will pick up cash change orders for the Agent Cashier and Canteen, Bi-Weekly/Monthly depending on needs of the departments. The change orders will be dropped off, same areas (Building 9, Room B01) and Agent Cashier Office (Building 9 down the hallway). In the event that the courier has determined that they are going to be unable to pick up the daily deposits from the Coatesville VA Medical Center or the pickup is going to be made after 2:00 p.m. EST, the financial courier must notify the Agent Cashier s office at the Coatesville VA Medical Center as soon as they are aware of either situation (Phone 610-384-7711 Ext: 4445). For each occasion that the financial courier service is unable to make the daily pickup, the courier service will issue a credit on the monthly invoice submitted to the VA. It is expected that it should take no longer than 15-/+ minutes for the courier service to pick up the daily deposits and drop off the cash change orders from both offices in Building 9. Excess wait time greater than 15 -/+ minutes shall be reflected on the monthly invoice submitted to the VA. Excess wait time fees shall be charged for each additional minute over and above 15 minutes. No deposit pick-up or cash change orders will be made on Federal bank holidays. Losses: The contractor agrees to assume liability, as hereinafter limited, for any loss, plus damage or destruction of property (hereinafter called loss ) from the time it is received by him/ her until such time as it is delivered to the consignee designated by the VA to receive same, or, in the event of non-delivery, until its returned to the VA; but the contractor does not assume liability for the property while in safe(s) on VA s premises. The sole liability of the contractor in the event of loss for whatever cause except as hereinafter limited, shall be payment to the VA of the declared value as appears on the shipment document. If shipment is lost or stolen, contractor shall immediately notify the Contracting Officer, who will in turn notify the Chief Financial Officer, who will in turn notify the Associate Director of the Facility. The VA, in the event of loss or destruction, will cooperate to the fullest extent to which it is capable in reconstructing checks constituting a part of said loss and as to said checks, the contractor s liability except as limited herein above shall be the payment to the VA of: Reasonable costs necessary to reconstruct the checks plus when the checks are reconstructed, any necessary costs incurred because of stop payment procedures, or any other means to remedy damages. The face value of check which cannot be reconstructed. It is understood and agreed by the parties of this contract that the words reconstruct, reconstructs, and reconstructed shall mean to identify the maker or the endorser of each. It is further understood and agreed that the word shipment wherever used in this agreement, shall mean a single consignment of one or more items of property from one shipper at a time, at one address to one consignee at one destination address. The VA agrees to notify the contractor, in writing, via certified mail, of any claim from loss within twenty-four (24) hours after loss is discovered or should have been discovered in the exercise of due care, and in any event within forty-five (45) days after delivery to the contractor of the property in connection with which the claim is asserted and unless such notice shall have been given, such claim shall be deemed waived. Insurance: Satisfactory insurance coverage is a condition precedent to the award of this contract. In general, the contractor must present satisfactory proof of full compliance with federal, state and local requirements, whichever is greater. The contractor shall obtain all necessary license and/ or permits, equipment and supplies required to perform this service. The contractor shall take all reasonable precautions necessary to protect persons and property from injury, damage, and danger during the performance of this contract. He/ she shall be responsible for any injury to himself/ herself, his/ her employees as well as for any damage and/ or loss of federal, personal, or public property that occurs during the performance of this contract that is caused by his/ her fault or negligence, and shall maintain personal liability and property damage and loss insurance having coverage for a limit as required. Contractor must be bonded or show proof of Insurance and provide the Contracting Officer a notarized copy of coverage prior to contract award. ** The Department of Veterans Affairs Medical Center is exempt from federal, state, and local taxes. Contract Conduct: While performing services at the VA Medical Center, the contractor and his/her employees are subject to the rules of the Medical Center. **At this time the courier must go through COVID-19 testing screening at the main entrance area. Subcontracting: No subcontracting is allowed. Authorized Services: Only those services specified in the contract are authorized. Before performing any service not included in the contract, the Contracting Officer shall be advised of the reason for the additional work. The contractor is cautioned that only the Contracting Officer may authorize additional services and reimbursement will not be made unless prior authorization is obtained A capability statement addressing your organization s ability to perform the required services. This must include a statement explaining your capability to service the Coatesville VA Medical Center: 1400 Blackhorse Hill Road, Coatesville, PA 19320, and the ability to provide all services: Deposits and Cash Change orders listed in the Performance Work Statement, for courier services. All potential contractors will need to be registered through the Government website, System for Award Management (SAM) prior to award. https://www.sam.gov Department of Labor (DOL) wage determination accessible at: https://beta.sam.gov Response due: 3PM EST on May 7, 2021 via email to joann.chukinas@va.gov and include the Sources Sought Notice Number in the Subject Line See attached document: Wage Determination.