This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on July 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
R614--New Document Shredding Contract - Expedited Response Requested POP: August 1, 2026 - July 31, 2031
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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This contract addresses the provision of on-site, secured collection and destruction of confidential documents, including paper and patient privacy information, under a Firm-Fixed Price arrangement for the Oklahoma City VA Health Care System. The scope requires the contractor to perform shred services at multiple locations across Oklahoma and Texas, with pick-up schedules varying by site—weekly, biweekly, or monthly—depending on location. All destruction must occur on-site, with no materials allowed to be transported off-site for shredding, and the contractor must ensure complete compliance with VA Directive 6371 and applicable federal, state, and local regulations governing the handling and destruction of Protected Health Information and Personally Identifiable Information. The contractor is responsible for providing 95-gallon rolling containers, maintaining chain of custody documentation, and delivering certificates of destruction after each service, with quarterly samples of shredded output required to verify compliance with destruction standards. The solicitation is a 100% set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 561990 with a size standard of $16.5 million, and all offerors must validate their status per 38 U.S.C. 8127, with misrepresentation resulting in debarment. Key requirements include background checks via NACI for all personnel, mandatory escorting of vendor staff on federal property, adherence to VA security protocols, and assignment of a dedicated Project Manager available Monday through Friday during business hours. The contract spans a base period from July 1, 2026, to June 30, 2027, with up to four one-year option periods extending through July 31, 2031, and includes provisions for service continuation under FAR 52.217-8, with a maximum extension of six months. Payment will be processed electronically through the System for Award Management, and the contractor must submit complete pricing through the revised template, include signed representations and certifications in SAM, and comply with labor standards under Department of Labor Wage Determination 2015-5315 Revision 29. Any changes to container counts or service locations require formal contract modification with compensation, and non-compliance with subcontracting limitations under VAAR 852.219-75 will render proposals ineligible.
General Info
Contract Value
$98,797Place of Performance
VA Oklahoma City health care 921 Northeast 13th Street, CO, 73104-5007, USASet-Aside
Award Issued Date
Timeline
Submission Closed
Organization & Contact Information
Full Description
The purpose for this amendment is as follows:
1. Reopen RFQ No. 36C25926Q0528 2. Extend responses due date. 3. Post Q&A 4. Post Revised Documents (Statement of Work (SOW) and Pricing Spreadsheet)
Responses Due Date The responses due date is hereby extended to 5:00pm MDT, Tuesday March 21, 2026.
Questions and Answers (Q&A) Please note: Questions posted here have been included as originally received (i.e., format, phrasing, spelling, etc.)
1. Can the agency verify that the console count at the main hospital is 200?
Answer: Yes - we currently have between 165 and 200 consoles located here at the main facility.
2. What is needed for Rolling containers? 64gal or 95gal?
Answer:Â Â 95 gallon
3. Who owns the consoles and rolling containers on site? The agency or the current vendor?
Answer: Current vendor.
4. Is the main hospital all within one building?
Answer: Yes
5. Is there any collection bins in any outer buildings of the main campus address?
Answer: Yes
6. Can the frequencies be changed to weekly, every other week (biweekly), and every four weeks (1x per month)?
Answer: The pick-up schedule is weekly - no change. Billing cycle is once per month.
7. Can any material be taken off site to be shredded?
Answer: No. Should be shredded on site.
8. Will the agency be willing to add a non-paper CLN to the pricing sheet not to exceed $5,000? Â
Answer: No
9. P. 4, 25. Please confirm no classified information will be presented for destruction, only CUI such as PII/PHI material.
Answer: Confirmed.
10. P. 7, 8.1. Pill bottles and patient plastic armbands can contaminate a load of paper, causing it to be rejected and sent to landfill. Could the pill bottles and armbands be presented separately from the paper to be destroyed offsite?
Answer: No pill bottles will be inserted into shred bins.
11. P. 8, 8.3, 8.4 and 8.8. Any increase or decrease in container count changes the award s scope of work and so must be handled via contract modification. Please confirm that any increases to container count or addition of locations will be done by a modification to the award, and the vendor will be compensated for any additional work since the government cannot request a vendor to perform work without compensation.
Answer: Yes any additional consoles will be a modification to the contract.
12. P. 8, 9.0 Locations - there are a few discrepancies between this listing and the stand-alone 36C25926Q0528 Pricing Template Spreadsheet to be used for pricing. Specifically, the counts at the Enid CBOC, the North Portland Clinic Corp 3, and the North Portland Clinic Corp 5 do not match. Is the Pricing Spreadsheet information to be used or the solicitation information?
Answer: Please see revised SOW and Pricing Spreadsheet.
13. Also, the Broadway Ext VA Clinic is listed in the solicitation but does not appear on the Pricing Spreadsheet. Should this be included in the pricing and if so, will you please revise the Pricing Spreadsheet? Answer: Please see revised SOW and Pricing Spreadsheet.
14. P. 13, FAR 52.212-3. If our Representations and Certifications are completed electronically and available on SAM, is that sufficient to satisfy this requirement? Â
Answer: Yes
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
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