Radiochemical Counting Instruments and Sample Changer

The contract solicits services for preventive maintenance and repair of radiochemical counting instruments and sample changers used in drinking water and environmental sample analysis by the Texas Department of State Health Services. The equipment covered includes specific Gamma Products models such as the G5420C, G3000M-4L, and G5420-400T, with services required to be performed in accordance with manufacturer specifications and industry standards to ensure uninterrupted operational readiness. The contract term begins September 1, 2026, and runs through August 31, 2027, with options to renew for up to three additional one-year periods and a potential one-year extension at the agency’s sole discretion. Performance will occur at various HHS locations, primarily at the DSHS Lab, and contractors must ensure 24-hour availability for urgent service needs, including work on Texas state holidays without additional cost. Contractors are also required to designate two personnel available around the clock and must comply with strict personnel qualifications, including a minimum of three years of relevant experience and factory training on the specific equipment. All bids must be submitted via email, the HHS Online Bid Room, or physical delivery by May 19, 2026, with no extensions permitted and late submissions resulting in automatic disqualification. Proposals must include mandatory exhibits including the HHS Solicitation Affirmations, Pricing Sheet, Bidder Reference Form, and completed addendum acknowledgments, all formatted in Microsoft Office or Adobe PDF with a total file size under 25 MB for electronic submissions. Bidders must provide a Unique Entity Identifier from SAM.gov and disclose any Texas-specific socioeconomic preferences such as being a Texas-based bidder, service-disabled veteran-owned business, or using recycled materials. Compliance with the Texas Public Information Act is mandatory, requiring submission of both redacted and unredacted versions if exemptions are claimed. Offerors must also disclose any pending legal actions, prior employment of HHS staff within the last two years, or felony convictions affecting key personnel. Evaluation will be based on technical compliance, past vendor performance using VPTS ratings, demonstrated financial capability, and overall value — not simply lowest price — with award made through a best-value trade-off analysis. The contract prohibits assignment without prior approval, requires a HUB Subcontracting Plan, and imposes strict packaging standards for physical submissions including clear labeling with bidder contact information and solicitation number. No federal FAR clauses apply; all terms derive from state-level procurement rules and HHSC-specific requirements.