RAFM Catholic Music Director

General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: F3B0HC2088A902 Posted Date: 8 June 2012 Original Response Date: July 9 2012/12:00PM EST or 5:00PM GMT Current Response Date: July 9 2012/12:00PM EST or 5:00PM GMT Classification Code: 8661 - Religious Organizations Set Aside: N/A NAICS Code: 813110 - Religious Organizations Contracting Office Address Department of the Air Force, Air Force United States Air Force Europe, 48 CONS/LGCA- Lakenheath, RAF Lakenheath Unit 5070 Box 270, RAF Lakenheath, UK, 09461-0270 Description RAF Mildenhall Catholic Music Director I. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. II. This solicitation is issued as a request for quotation (RFQ) IAW FAR Part 12 and 13. Submit written quotes (to include a price quote for ALL items) on RFQ reference F3B0HC2088A902. III. This solicitation document and incorporated provisions and clauses are those in effect through Fed Acquisition Circular 2005-59. IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 813110. V. List of line items required to include pricing for two option years: BASE YEAR - 1 Oct 2012 - 30 Sep 2013 CLIN 0001 Sunday Mass QTY - 52 units CLIN 0002 Sunday Mass Rehearsals QTY - 52 units CLIN 0003 Special Services QTY - 10 units CLIN 0004 Special Service Rehearsals QTY - 10 units CLIN 0005 Memorial Services QTY - 2 units OPTIONS (2) Option Year 1- 1 Oct 2013 - 30 Sep 2014 CLIN 1001 Sunday Mass QTY - 52 units CLIN 1002 Sunday Mass Rehearsals QTY - 52 units CLIN 1003 Special Services QTY - 10 units CLIN 1004 Special Service Rehearsals QTY - 10 units CLIN 1005 Memorial Services QTY - 2 units Option Year 2 - 1 Oct 2014 - 30 Sep 2015 CLIN 2001 Sunday Mass QTY - 52 units CLIN 2002 Sunday Mass Rehearsals QTY - 52 units CLIN 2003 Special Services QTY - 10 units CLIN 2004 Special Service Rehearsals QTY - 10 units CLIN 2005 Memorial Services QTY - 2 VI. This combined synopsis/solicitation is for Catholic Music Director Services at RAF Mildenhall, UK. VII. Delivery FOB Destination to: 100 ARW/HC Bldg. 474 RAF Mildenhall Suffolk IP28 8NG, UK VIII. FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008), and the attached addendum applies to this acquisition. Please see the addendum below. IX. FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999), does not apply to this acquisition. Alternatively, as prescribed in FAR 12.301(c), a provision substantially the same as 52.212-2 has been incorporated into the attached addendum. X. The vendor must have completed the Online Representations and Certifications Application (ORCA) which is the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Jun 2008). The web site address is https://orca.bpn.gov/ XI. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2008), applies to this acquisition. XII. Reserved XIII. The following clauses are also applicable to this acquisition: FAR 52.204-7, Central Contractor Registration; 52.204-9, Personal Identity Verification of Contractor Personnel; 52.209-5, Certification Regarding Resposibility Matters; 52.217-8, Option to Extend Services; 52.217-9, Option to Extend the Term of the Contract; 52.232-18, Availability of Funds; 52.237-2, Protection of Government Buildings, Equipment, and Vegetation; 52.232-33, Payment by Electronic Funds Transfer (EFT) - CCR; 252.204-7004 Alt A, Required Central Contractor Registration; DFARS 252.212-7001 (Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation); 252.222-7002, Compliance with Local Labor Laws (Overseas); 252.225-7042, Authorization to Perform; 252.229-7000, Invoices Exclusive of Taxes or Duties; 252.229-7006, Value Added Tax Exclusion (United Kingdom); 252.229-7008, Relief from Import Duty (United Kingdom); 252.232-7003, Electronic Submission of Payment Requests; 252.233-7001, Choice of Law (Overseas) XIV. The Defense Priorities and Allocation System (DPAS) assigned rating is: none. XV. Quotes are due no later than 12:00 pm EST, Eastern Standard or 5:00 pm GMT, Greenwich Mean Time, Monday, July 9, 2012, and must include the following: Company name; address; phone numbers; DUNS number; CAGE code; itemized quote; technical specifications; statement that ORCA has been completed IAW para X. above or completion of the provision 52.212-3. Quotes shall be delivered via email to: julie.gill@lakenheath.af.mil XVI. If there are any questions on the requirement, please contact the individuals below: Julie Gill, Contract Specialist Phone (011) (44) 1638 523383 Email julie.gill@lakenheath.af.mil Alan Rose, Contracting Officer Phone (011) (44) 1638 522371 Email alan.rose@lakenheath.af.mil ADDENDUM As prescribed in 12.302(d) the following addendum is provided for provision FAR 52.212-1 to establish this solicitation as a Request for Quotation compliant with FAR Part 13 solicitation, evaluation, and award procedures: *the term "solicitation" hereby references this combined synopsis solicitation* INSTRUCTIONS TO VENDORS -- COMMERCIAL ITEMS (JUN 2008) (a) Reserved. (b) Submission of quotations. Submit quotations to the office specified in this solicitation on or before the date specified in this solicitation. Quotations may be submitted on company letterhead. As a minimum, quotations must show-- (1) The Request for Quotation (RFQ) number; (2) The date specified in the RFQ for receipt of quotations; (3) The name, address, and telephone number of the vendor; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the vendor shall complete electronically); (9) Acknowledgment of Solicitation Amendments (if any); (10) Reserved; (11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Vendors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for validity of quotations. The vendor agrees to establish a firm timeframe in which the proposed price is good for. (d) Reserved. (e) Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. (f) Reserved. (g) Contract award. The Government intends to evaluate quotations as described in this solicitation and award to the vendor whose quotation represents the best value to the Government. Therefore, the vendor's initial quote should contain the vendor's best terms from a price and technical standpoint (see "Evaluation" below). (h) Reserved. (i) Reserved. (j) Data Universal Numbering System (DUNS) Number. Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The vendor shall enter, in the block with its name and address on the cover page of its quotation, the annotation "DUNS" or "DUNS +4" followed by the DUNS or DUNS +4 number that identifies the vendor's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the vendor to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the vendor does not have a DUNS number, it should contact Dun & Bradstreet directly to obtain one. An vendor within the United States may contact Dun & Bradstreet by calling 1-866-705-5711 or via the internet at: http://fedgov.dnb.com/webform. Any vendor located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The vendor should indicate that it is a vendor for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless the vendor is exempted in accordance FAR 4.1102, by submission of an quotation, the vendor acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the vendor does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Vendors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (End of Provision) In accordance with FAR 12.602(a) and FAR 13.106-2, the following is provided: EVALUATION (a) The Government intends to award a purchase order resulting from this Request for Quotation (RFQ) to the vendor whose quotation conforms to the solicitation and is considered most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: (i) technical capability of the item offered to meet the Government requirement based on the Statement of Work (See Attachment 1) (ii) price Basis for award: The award will be made to the vendor whose quotation represents the best value to the government. As allowed by FAR 13.106-2(b)(1), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied. Award will be made to the vendor who is deemed responsible and responsive, whose quotation reflects a complete understanding of the requirement, and represents the best value to the Government based on selection of the technically acceptable quotation with the lowest evaluated price. The best value is represented by the lowest priced technically acceptable quotation. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required. The technical area will be evaluated on an "acceptable" or "unacceptable" basis. Only those quotations determined to be technically acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. (b) Reserved. (c) A purchase order, mailed or otherwise furnished to the vendor shall result in a binding contract upon receipt of written acknowlegement by the vendor or commencement of performance. ________________________________________________________________________ NOTE: In accordance with FAR 13.004, the following information regarding quotations is provided: Legal Effect of Quotations A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.