R&P - Special Events - Event Staffing 2025

Purpose: To establish an Indefinite Quantity Agreement for Event Staffing Services on an as needed basis. The estimated dollar amount to be spent on this agreement is up to and not to exceed $50,000.00. This is an estimate of the annual needs of the City under this Agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order. The Agreement will expire on 3/31/2026. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. Bidding Instructions: Please provide a full catalog of rates for all event staffing services and equipment offered or complete attached document. Bid document should include all charges and fees associated with equipment and services offered, including but not limited to hourly rates, day rates, overtime rates, supervisor rates and per diems. All services offered will be made available to the City at the pricing submitted through Indefinite Quantity Agreement expiration date. Any charges not specifically listed here will not be approved for payment, should a purchase order be awarded. Please send completed bid sheet to contact@example.gov by deadline of 3/20/2025 @ 1 PM EST.