Re-Bid Lawncare Services for three Iowa DOT locations

We highly recommend online submission of responses.  This expedites the process and reduces errors for both buyer and supplier.   Click on this link to register your company in IonWave:  https://iowadotebid.ionwave.net/Login.aspx if you are not already a registered supplier.     PURPOSE: THE IOWA DOT IS SENDING A RE-BID SOLICITATION FOR LAWNCARE SERVICES FOR THREE LOCATIONS: 4A- ADAIR (SEE LINE ITEM TAB FOR EAST/WEST BOUND INSTRUCTIONS); 1C-AVOCA AND 2C-EARLY WEIGH SCALES. SEE LINE ITEMS TAB FOR DETAILS.   OVERVIEW: IDOT is soliciting bid responses from qualified, responsive bidders to provide Lawn, ground, herbicide and fertilizer services at the locations identified on the Line Item tab in this solicitation.  Levels of services are described in four basic areas of responsibility: Lawn Care; Lagoon /LP Tank Enclosures/Fenced Storage Areas; Trails and outlying areas and Special landscaped areas at new buildings.  Total acres to be maintained are listed on the Line Item description. Acreage totals are approximate. The Sites included in this bid are referenced in the Facilities Map attachment. Detailed specifications are included as Attachment.   REFERENCES: If Contractor has not previously provided lawn care services to the Iowa DOT, they must provide three (3) work references for like or similar projects of this magnitude.     COMPLIANCE: Note: Contractors are required to review the attached specification document in it's entirety before placing their bid.   The contractor responsible for the herbicide applicator must be licensed with Iowa DOT of Agriculture and Land Stewardship (“IDALS”) as a commercial pesticide applicator company as per the attached specifications. Contractors must submit their Licenses, (and licenses for their sub-contractors) for IDALS. Contractor must ensure that their IDALS license (and their Sub-Contractors licenses) are NOT expired.  (see Response Attachments Tab).   Insurance Certificate: Contractors must attach their Certificate of Insurance on the Response Attachment Tab and ensure that it is not expired. Contractor should name the Iowa DOT as an additional insurer. Please use the Iowa DOT address of 800 Lincoln Way Ames IA 50010 on the insurance accord. Contractor should review the insurance requirements on the Terms & Conditions document on the Attachment Tab to ensure their Certificate of Insurance meets the IDOT requirements listed on the Terms & Conditions.
Pre-Bid On-site visits are highly recommended, but not required. On-site visits may be completed at contractor discretion during reasonable day time/early evening hours. Site visits shall not be conducted during the night time hours. Please submit questions through the ION Wave system.  
AWARD:  It is the intent of the Iowa DOT to award the contract to the responsible contractor whose submitted quote is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
 
The following information is being included to clarify the time frame for only year-one of the contract. The awarded contract will start upon execution of the contract, the contract end date is March 31, 2025. This bid does allow for 5 additional 1 year renewals. Please note, renewals are not a guarantee and must be mutually agreed upon between the contractor and the Iowa DOT.
  Until Contracts are awarded the sole point of contact for this solicitation is Teri Schulz. All questions regarding this solicitation must be submitted in writing on or before April 8, 2024 at 12:00 PM and sent to Teri Schulz at contact@example.gov.