Recruitment Promotional Branded ItemsBid Documents

The Indiana State Police is seeking bids for a procurement of promotional branded items intended for distribution at recruitment events, with the goal of increasing visibility and engagement among target groups such as college athletes, military personnel, and community partners. The items include a variety of apparel and accessories, such as men's moisture-wicking and cotton/poly blend T-shirts, baseball caps with embroidery, shaker bottles, drawstring bags, slap bracelets, and ceramic poker chips, primarily in navy blue with specific branding and design requirements. The contract size is estimated to range between $50,000 and $200,000, and the procurement process involves detailed specifications, quality standards, and adherence to legal and contractual terms outlined in multiple RFQs and sourcing documents. Bidders are required to submit their completed bid packages by November 5, 2025, at 9:00 AM, via email, fax, or mail—electronic submissions through the supplier portal are not permitted. The process emphasizes compliance with registration, certification, and payment procedures, including adherence to the Indiana Small Business Preference and electronic funds transfer requirements. The documents specify detailed product descriptions, quantities, and branding specifications, along with instructions for sample submission and quality verification. The procurement aims to establish a contractual relationship with vendors capable of delivering durable, high-quality promotional items that meet the agency’s branding standards, with all responses evaluated based on compliance, pricing, and quality considerations.