RECS RFP Design Roof Replacement Bldg 21

The contract involves providing architectural, structural, and mechanical engineering services to replace the EPDM flat roof, drainage systems, venting, and exhaust units at Building 21 in Brainerd, Minnesota, for the Minnesota Department of Administration. The project scope includes detailed design phases such as schematic design, design development, construction documents, bidding, construction administration, and post-construction services, with a focus on compliance with state design guidelines, building codes, and sustainability standards. The solicitation emphasizes the importance of qualified personnel, innovative approach, and a competitive fee proposal, which carries the highest evaluation weight, alongside qualifications and work methodology. The contract value is estimated to be between 500,000 and 1.5 million dollars, although specific pricing details are not provided, and the period of performance is anticipated from December 2025 through December 2027, with potential extensions. The procurement process is conducted via a formal Request for Proposal (RFP) issued in late October 2025, with a response deadline in mid-December. Respondents must submit their proposals electronically through the SWIFT Supplier Portal, including completed exhibits such as qualifications, fee proposals, and certifications. The contract will require adherence to various special requirements, including certifications of non-collusion, insurance, workforce compliance, and adherence to security and confidentiality protocols, especially given the project's location in a secure facility. Inspection and acceptance will occur on-site at the project location, with final approval contingent upon compliance with all contractual and regulatory standards. The solicitation underscores Minnesota’s commitment to diversity and inclusion, requiring respondents to self-certify socioeconomic status and compliance with federal and state employment and anti-discrimination laws. Overall, the contract aims to ensure a comprehensive, compliant, and high-quality roof replacement project with clear evaluation criteria and strict adherence to procurement and project management standards.