Registered Diagnostic Medical Sonography Services at Rio Grande State Center

The Health and Human Services Commission of Texas is seeking competitive bids to establish a contract for Registered Diagnostic Medical Sonography Services at the Rio Grande State Center under solicitation number HHS0017558, with responses due by July 7, 2026. This Invitation for Bids (IFB) targets providers with expertise in diagnostic ultrasound services, requiring all pricing to be firm, fixed, and all-inclusive for the contract term, covering labor, equipment, materials, and incidental costs. Proposals must be submitted via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room after completing a two-part registration process, with strict formatting requirements including Microsoft Office formats for most documents and Adobe PDF for signed pages; submissions exceeding 25 MB or delivered via fax or non-approved methods will be rejected. Bidders must include completed exhibits such as the Pricing Sheet, Bidder Reference and Contractor Qualifications Form, and Form 4109 for Texas Identification Number, along with proof of current ARDMS registration and compliance with all federal and state certifications, including SAM.gov UEI, FEIN, and Texas Franchise Tax status, while certifying they are not suspended, debarred, or delinquent in state tax obligations. Contractors must adhere to rigorous compliance standards, including E-Verify usage, adherence to AIUM and ARDMS industry guidelines for sonography, compliance with federal civil rights and disability laws, and maintenance of umbrella liability insurance of at least $1,000,000, with contractor insurance deemed primary to any HHS coverage. Personnel must hold active, current credentials, and any lapses must be immediately remedied. The contract term runs from September 1, 2026, through August 31, 2027, with no automatic renewals, though HHS may extend service for up to one year if necessary for continuity, transition, or procurement processing. Invoicing will be monthly, requiring separate invoices per service with detailed descriptions matching the scope and pricing in Exhibit C, and payments are contingent upon satisfactory performance verification by HHS; no per diem, travel, hotel, equipment, or incidental expenses will be reimbursed. Evaluation favors best value to the state, considering past performance (with a minimum “C” rating required on VPTS), compliance with specifications, delivery capability, and price, where lowest price is not guaranteed nor required for award. All communications must go through the designated contract manager,