Relief Vehicles for CyRide

The City of Ames is seeking bids from qualified vendors to supply a single small sport utility vehicle (SUV) or crossover utility vehicle for the Ames Transit Agency, also known as CyRide. The contract, titled Relief Vehicles for CyRide, is designated under solicitation number 2025-167 and was posted on May 6, 2025, with a submission deadline of May 20, 2025. The procurement process emphasizes strict adherence to bid submission deadlines, with no allowance for late responses, and requires bidders to commit to maintaining their bids for at least sixty days post-deadline. The contract size is estimated to be between $25,000 and $40,000, and the project falls under the NAICS code 336112, which pertains to light trucks and utility vehicles. The City retains the right to reject any or all bids, waive informalities, and award the contract in a manner deemed to serve its best interests. The bidding process is governed by detailed instructions and conditions that outline the responsibilities of bidders, submission procedures, and criteria for bid evaluation. Bidders are required to submit their responses electronically via the AmesBids platform, and must include manufacturer specifications, experience documentation, and financial information as applicable. The procurement process also incorporates provisions for handling bid errors, deviations from specifications, and local consideration programs. The primary point of contact for inquiries is Quinn Eggink, a Procurement Specialist, and additional documentation provides guidance on standard specifications, manufacturer requirements, and contractual obligations. The overall process aims to ensure transparency, compliance, and the selection of a vendor that best meets the City’s needs for a reliable, compliant vehicle to support CyRide operations.