Remote Mission Alaska Detachments Helicopter Transportation Services

P00002 Please see attachment 70Z04421Q21001300 P0002 FINAL FOR FULL UPDATED DOCUMENT 70Z04421Q21001300 Amendment 00002 *Changes are highlighted in Yellow Remote Mission System Alaska Detachments Helicopter Transportation Services Issued by: United States Coast Guard Command, Control, Communications, and Cyber Intelligence Service Center (C5ISC), CG-9143 (formerly C3CEN/C4IT-SC) 4000 Coast Guard Boulevard Portsmouth, VA 23703 PART 1 - General Information This is a combined Synopsis/Solicitation. This acquisition is being conducted as 100% Total Small Business Set-Aside for commercial items or services prepared in accordance with the FAR Parts 12 and 13.5, as appropriate. In accordance with FAR 12.603, streamlined procedures will be used for this acquisition. This announcement constitutes the only solicitation; quotes are being requested; and a separate written solicitation will not be issued for this combined synopsis/solicitation. The solicitation number is 70Z04420Q20001300 for the United States Coast Guard C5ISC, CG-9143 of the Department of Homeland Security for Remote Mission Systems (RMS) ALASKA Detachment On-Call Helicopter Services. The Government intends to contract a time and material (T&M) multiple award(s) up to (4) four separate contractor divided into individual Areas Of Responsibility for Remote Mission Systems (RMS) ALASKA Detachment Helicopter Services in accordance the Performance Work Statement, Attachment 1. The Contractor shall perform the work on a Time and Material (T&M) basis. For the offer(s) that are selected for an award, prices will remain in effect for the base period of the contract, as well as subsequent option years if the option is exercised. No adjustments to prices will be made except as otherwise permitted in the solicitation specifications. Renewal of the option(s) is at the option of the Government and this should be given careful consideration for costs that may impact operation of your aircraft over the five-year period that a contract could extend. 52.212-1, Instructions to Offerors and Evaluation, provides how proposals shall be submitted and evaluated. Prior to submission of proposal, please check to see that all information requested is provided with the proposal(s) submission. Failure to include the information identified may adversely affect the evaluation of any proposals If after reading the request for quote, questions are accepted in writing only. Submit Questions to Ted.Araya@uscg.mil and Katherine.M.Kearney@uscg.mil by close of business August 6, 2021. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2021-02 and 2021-02. The North American Industrial Classification System (NAICS) number is 481211 Nonscheduled Charter Passenger Air Transportation. The business size standard is 1500 employees. The proposed acquisition is 100% Total Small Business Set-Aside. CLIN Structure: The pricing of individual contract(s) will be governed by the Price Schedule rates in effect on the day of issuance of the contract and all Price Schedule(s) rates will govern until the end of performance under that contract. All awarded contracts will be for one (1) base period and four (4) option periods. Estimated total value of all 5-year contract(s)s combined is $2,678,998. The Government reserves the right to increase the scope of the value of the contract(s) by 100% at any time during the period of the awarded contract(s) (base and option periods) upon providing a 30-day notice to the contractor(s), vi. Description of Requirement: The Government requires the contractor(s) to provide the U.S. Coast Guard Rescue 21 Command, Control, Communications, Cyber Intelligence Service Center (C5ISC) Detachment Alaska (R21 DD AK) - call when needed helicopter services for the transportation of personnel, equipment and supplies in Juneau, Kodiak, Ketchikan, and Anchorage, Alaska Areas Of Responsibility (AORs) in accordance the Performance Work Statement PART 4, for five (5) years, one (1) year base period plus four (4) one-year options. This is a commercial item acquisition in accordance with FAR Part 12 and FAR Part 13.5, as appropriate. The services to be provided under the contract are considered commercial as defined by FAR Subpart 2.101. vii The Contractor shall provide helicopter transportation services to include labor, facilities, and travel for five (5) years, one (1) year base period plus four (4) one-year options. Base Period 30 August 2021 - 29 August 2022 Option Year 1: 30 August 2022 - 29 August 2023 Option Year 2: 30 August 2023 - 29 August 2024 Option Year 3: 30 August 2024 - 29 August 2025 Option Year 4: 30 August 2025 - 29 August 2026 viii The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items (June 2020) applies to this acquisition and is further tailored in PART 5 of this combined synopsis/solicitation. ix The provision at FAR 52.212-2 Evaluation - Commercial Items (Oct 2014) applies to this acquisition and is further tailored in PART 5 of this synopsis/solicitation. x. The provision at FAR 52.212-3 Offeror Representations and Certification - Commercial Items (Aug 2020) applies to this acquisition; Offerors shall include a completed copy of the provisions at 52.212-3 with its offer. The offeror shall complete only paragraphs (b) of the provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of the provision. The full text of this provision is available at http://www.acquisition.gov/far. xi The Clause at FAR 52.212-4 Contract Terms and Conditions - Commercial Items (Oct 2018) is applicable to this acquisition and additional addenda are contained herein. xii The Clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Aug 2020) is applicable to this contract and is further clarified in PART 3 of this synopsis/solicitation. xiii Additional terms and conditions applicable to this acquisition are contained herein. xiv The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. xv It is the offeror's responsibility to ensure their offer is received (in total) by the quote due date of August 10, 2021 by 12:00 PM Eastern Standard Daylight Time. Offerors are hereby notified that if your quote is not received by the date, time and location specified (see below) in this announcement, it will not be considered. The quote shall be submitted electronically via the e-mail addresses below: E-Mail to Ted.Araya@uscg.mil (Contracting Officer) and Katherine.M.Kearney@uscg.mil (Contracting Specialist) (if e-mail attachments are under 10MB). Note: For security reasons, attachments to e-mails should be less than 10MB and USCG policy does not allow receipt of WinZip files via e-mail. xvi It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions and/or concerns regarding this solicitation shall be submitted via e-mail to the Contract Specialist at Katherine.M.Kearney@uscg.mil no later than August 6, 2021 at 12:00 PM Eastern. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. Questions/concerns will be compiled and addressed on an - Amendment of Solicitation. Questions submitted after the specified date run the risk of not being answered. NOTE: *Only send questions/concerns to the Contract Specialist listed above or, if not available, to the Contracting Officer listed above. DO NOT ask or submit questions/concerns regarding this Solicitation to any other USCG or Government personnel (e.g., COR, program/project manager, requesting unit, etc.).* PART 2 - Contract Specific Information Maximum Contract(s) Ceiling The total costs considered are derived from the flight hours that will be solicited and awarded to up to (4) four separate contractor(s) divided into individual Areas Of Responsibility (AORs) for Remote Mission Systems (RMS) ALASKA Detachment Helicopter Services under solicitation 70Z04421Q21001300 not to exceed the combined maximum cumulative dollar amount of $2,678,998. The Government reserves the right to increase the ceiling at any time during the performance period by 100% within 30 days of written notice to the awardee(s). The proposed contract(s) will be for (5) five years, (1) one year base period plus four (4) one-year options. The total price proposed for flight and standby rates shall include all costs for performance under the contract(s). The quoted price for flight time for each AOR shall be from the departure points listed per AOR. Additional flight origination points will be discussed, on a case-by-case basis, between the Contractor and the COR. The AOR's not to exceed amounts are as follows for the initial awards: Juneau, AK AOR $558,860 Kodiak, AK AOR $452,993 Anchorage, AK AOR $864,062 Ketchikan, AK AOR $803,083 The contract(s) issued shall not exceed the total Maximum Contract Ceiling of $2,678,998 or any increased ceiling amount by bilateral agreement between the parties up to 100%. The contract will remain in place until the Maximum Contract Ceiling has been used in its entirety or until the contract period ends, whichever occurs first. Note: . The Government reserves the right to increase the scope of the value of the contract(s) by 100% at any time during the period of the awarded contract(s) (base and option periods) upon providing a 30-day notice to the contractor(s), INVOICING and PAYMENT INSTRUCTIONS Invoicing for Time-and-Materials Invoices and required supporting documentation for time-and-materials contracts(s) shall be submitted and paid pursuant to FAR Clause 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts and FAR Clause 52.232-25, Prompt Payment. Proper Invoice A proper invoice shall include the information contained in FAR Clause 52.232-25(a)(3), any required information/documentation required by FAR Clause 52.232-1 or 52.232-7, (if applicable), and the Contractor's Data Universal Numbering System (DUNS) number. Improper Invoices If an invoice does not include all the information/items required, then the invoice is not proper and shall be returned to the Contractor and notified in writing or via e-mail of the reason(s) the invoice is not proper. If an invoice includes all the information/items required, but is inaccurate, then the invoice is not proper and shall be returned to the Contractor and notified in writing or via e-mail of the error(s). If the Contractor does not have an active and complete registration in the System for Award Management (SAM) database, the invoice will be returned to the Contractor and notified in writing or via e-mail of the issue. Invoicing Schedule All invoices shall be received by the Contracting Officer (KO) by the last day of the month, and include all flights for that monthly period. Payment will be processed after review and approval by the COR/KO or designated representative. Invoice Format The invoice format shall provide a summarized total for each destination if there are more than one location per flight instance. The invoice shall show the place of departure, number of flight hours, and total cost for that flight segment. Submission of Invoices Electronic submission of invoices is mandatory for this contract(s). The Contractor shall submit all invoices for supplies and/or services via the U.S. Coast Guard Finance Center (FINCEN) website at: www.uscg.mil/fincen Click - Vendors on the left side of the screen and then click - Invoices. Select - Coast Guard vendors (in the middle of the screen) Select - Coast Guard Award Invoices or Contract/Order Invoice (in the middle of the screen) Select - Online: Coast Guard Award Invoices or Contract/Order Invoices (in the middle of the screen) Next, you will be requested to - Please Log In with your e-mail address and password. (First time users will need to create a vendor login (click - Create a login); please reference the - USCG Vendor Electronic Invoice Submissions Quick Reference Guide located on the same web page for additional information.) Once you have logged in, follow the instructions to complete the - Contractor Invoice Submission Form and submit your invoice. The electronic submission requires the contractor to: Complete the - Contractor Invoice Submission Form (which is available after you log in to the website) Select the correct Invoice Routing Code, which is C3CEN (the Contractor shall select the correct Invoice Routing Code for timely invoice processing.) domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively. (c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation. (1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership: (i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or (ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1). (2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan. (3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section. (d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership. (e) Treatment of Certain Rights. (1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows: (i) warrants; (ii) options; (iii) contracts to acquire stock; (iv) convertible debt instruments; and (v) others similar interests. (2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835. (f) Disclosure. The offeror under this solicitation represents that [Check one]: __ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003; __ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or __ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108-7004. (g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or quote. (End of Provision) PART 4 - Contract, Documents, Exhibits, and Attachments Attachment 1 - Statement of Work Attachment 2 - Price Schedule Attachment 3 - Acronyms or Abbreviations_References_200039 Attachment 4 - Wage Determinations_200039 Attachment 5 - DHS Form 11000-6_NDA_200039 Appendix A Juneau_AoR Appendix A Ketchikan_AoR Appendix A Anchorage_AoR Appendix A Kodiak_AoR PART 5 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) Incorporated by Reference in accordance with FAR 12.303(e)(1), and FAR 52.252-2 ADDENDUM TO 52-212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers - Tailored Offeror shall submit a complete quote, as specified below, electronically via e-mail No Later Than August 10, 2021, 12 PM Eastern Standard Daylight Time E-Mail: The quote shall be submitted electronically via the e-mail addresses below: E-Mail to Ted.Araya@uscg.mil and Katherine.M.Kearney@uscg.mil Note: For security reasons, attachments to e-mails should be less than 10MB and USCG policy does not allow receipt of WinZip files via e-mail. Offeror shall submit a signed and dated quote on company letterhead stationery that contains, at a minimum, the following sections and information: Instructions to Offerors: The Government intends to make award in accordance with FAR 12.6 and 13.5. The Government intends to award this contract without discussions, however if the need arises the Government may do so at its sole discretion. Therefore, the offeror's initial quote should contain the offeror's best terms from a price and technical standpoint. Cover Page/Letter shall include the following at a minimum: U.S. Coast Guard solicitation number; The time specified in the solicitation for receipt of offers Name, Address, Telephone Number, and DUNS Number of the Offeror Name, Title, Phone Number, and E-mail Address of an Authorized Official of the Offeror DUNS number(s) and CAGE number Date the Offeror's quote expires Cover Letter shall be signed and dated A statement specifying the extent of agreement with all terms, conditions, and provisions included in this solicitation. Each volume may have a cover page that will be excluded from the page count. Each volume shall include page numbers and shall be in sequential order per volume. The quotes shall be submitted in two volumes. Volume I shall contain the Technical Capability. The Technical Capability shall not exceed pages (20) pages, and shall demonstrate the offeror's ability to meet all requirements in the Statement of Work (SOW). Volume II shall contain the Price. The price volume shall not exceed one (20) page'based on the spreadsheet in Attachment 2 Price Schedule. Volume II shall not contain any technical, information. Provide your commercially published pricing if available. Note: In accordance with 52.212-4(k), the price(s) in the schedule within Section A of the contract include all applicable Federal, State, and local taxes and duties. The Government's electronic business systems will not calculate nor pay for any federal, state, or local taxes or duties separately under the contract. Examples of taxes and duties that are considered included in the contract prices are: Federal Airport and Airway Excise Taxes Fuel Taxes Transportation Taxes (passengers and cargo) The offeror shall submit a Pricing Schedule which provides fully loaded flight hour rates (wet) and fully loaded stand-by hour rates for each Helicopter type offered for transportation services under the proposed contract (s) per AOR. The Offeror shall provide the elements of the pricing that are used to build the hourly rates for both the flight hours and the stand by time for each helicopter type in any of the areas of operations that the offeror is proposing to provide transportation services. - Attachment 2 - Price Schedule. The offeror is encouraged to provide proposed discount terms or any other data / information which may impact its proposed pricing for the requirement. The pricing of individual contract(s) will be governed by the Price Schedule rates in effect on the day of issuance of the contract and all Price Schedule(s) rates will govern per base and option periods until the end of performance under that contract. The offeror shall also provide in notes to the pricing sheet any minimum flight requirements or and/or any other terms for flight services that are not identified in the terms of the Request for Quote (RFQ). Offerors shall complete all provisions required to be filled in and submit them with their quotes; provisions are excluded from the page count. The directions provided within this section assist in providing a fair and equitable evaluation of all quotations received. The Agency may determine those quotations not following the directions to be unacceptable, and if so, shall receive no further consideration. Volume I: Technical Capability Offerors shall provide a technical capability to meet all of the Technical Factors listed below. The offeror is to provide that all factors can be met for the specific Area of Responsibility (AOR) that is being quoted as referenced in Appendix A (Juneau, Ketchikan, Anchorage, and Kodiak). All Technical Evaluation factors will be evaluated as - Acceptable or - Unacceptable. Any Factor rated Unacceptable will make the offer Unacceptable overall and not eligible for award for each specific AOR. For a proposal to be considered eligible for award, it must receive an acceptable rating for every non-price/cost factor and/or sub-factor. The selected technical evaluation factors are a uniform baseline against which each proposal will be evaluated to determine acceptability. The technical evaluation factors are listed below: * Technical Capability: Factor 1 - The Offeror shall provide a commercial rated helicopter and crew capable of carrying four (4) passengers or 1000 pounds of equipment to the areas listed in the individual contracts. The Offeror will need to provide On Call Helicopter services can be provided for departure points for shown in the specific Areas of Responsibility (AOR) that the offeror is proposing. Factor 2 - The offerors will need to provide Pilots that meet the minimum Federal Aviation requirements to operate helicopters in applicable mountainous Alaska terrain. Operating includes; takeoffs, landings (to include both confined and rough area landings), maneuvering, and sling-loads. In addition to the Federally mandated requirements, pilots shall have at least 50 hours of experience flying in the required contract areas outlined in the Appendix A that is being proposed and in accordance with the Statement of Work (SOW) within the previous 12 months. Factor 3 - The Offeror will certify that all flight operations shall be conducted in accordance with Federal Aviation Administration ( FAA ) General Operating and Flight Rules (14 CFR Part 91). The contract must provide the Government with a FAA licensed pilot with a standard instrument rating. The helicopter provided shall be maintained according to FAA requirements. The contractor shall also provide a contingency plan detailing secondary transportation in case the helicopter suffers mechanical failure on deck at a remote site. The contractor shall provide necessary personal protective equipment (PPE) necessary to conduct safe flight operations in the Alaskan Environment. Volume II: Price Offerors shall complete the Price portion of their offer by completing Attachment 2 Price Schedule by filling in all blank cells in the spreadsheet under Price for flight time and standby time. The total of flight hourly rate factored with the minimum flight time and standby hourly rate time will be calculated to determine the lowest price per AOR. The unit cost for flight time and standby time shall be per hour. The offeror shall submit a pricing sheet per AOR being quoted. Flight times shall include a total price for all cost factors for the flight. Fuel will be a reimbursable cost. Proposed pricing will be for dry rates. State if there is a minimum flight time requirement or state there is no minimum flight time requirement. In order to be considered a responsive offer, this price schedule must be completed to include the base year and all additional option periods. Offerors shall provide required minimum flight time and also note what increments of time will be charged in a note on the pricing sheets. (b) Options. The Government will evaluate offers for award purposes by adding the total price for any options to the total price for the basic requirement. The Government may determine that an offer(s) is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under 52.217-8 (maximum of six months), Options to Extend Services, the Government will evaluate the option to extend services by adding six months of the offeror's final option period price to the offeror's total price. This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract's/order's period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.