This Solicitation opportunity from Department Of Health And Human Services was posted on December 10, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Rental and Support for Pharmacy Will Call Management System

Closed

24626Q0005Federal

Submission Closed12/17/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 339112

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AI Contract Overview

The contract involves leasing, installing, and supporting an automated pharmacy will call system at the Lawton Indian Hospital and Anadarko Indian Health Clinic, designed to enhance efficiency, safety, and compliance in medication dispensing. The system must incorporate RFID and barcode technologies for accurate patient medication retrieval, enable secure and auditable storage of controlled substances, and obscure such substances from staff view to prevent diversion. It should support customizable bins for refrigerated medications, facilitate electronic and paper signature capture, and allow return-to-stock functions based on fill dates, all while ensuring HIPAA compliance. The solution must integrate seamlessly with existing Cerner PATH electronic health records and fit within current pharmacy layouts for quick access to dispensing windows. Equipment requirements include IntelliVault and IntelliCab cabinets, barcode scanners, RFID readers, signature pads, and auto-notify systems, with provisions for ongoing maintenance and support. The procurement emphasizes strict adherence to federal standards, including Section 508 accessibility requirements, HIPAA data security, and security protocols for contractor personnel. It mandates compliance with security policies such as visitor identification and tobacco-free environments, and requires the submission of accessibility certification templates. The performance period is 12 months from award, with deliveries at designated sites in Oklahoma. The solicitation is set aside exclusively for Indian Economic Enterprises or tribal entities under the Buy Indian Set-Aside program, with no specific pricing or contract value provided. Evaluation criteria focus on technical compliance, proven implementation in federal healthcare settings, interoperability, and support capabilities, suggesting a lowest-price technically acceptable approach. The contract also stipulates detailed security, accessibility, and operational requirements, including post-installation testing, acceptance at the performance sites, and ongoing system support, all governed by applicable federal regulations and standards.

General Info

Agency

Department Of Health And Human Services → Ok City Area Indian Health Svc

NAICS

339112 - Surgical and Medical Instrument Manufacturing

Place of Performance

OK, 73507, USA

Set-Aside

BICiv

Documents

Indian Health Service Pharmacy Will Call Solution Statement of Work

6 pages · sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedDec 10

Solicitation

Response DeadlineDec 17

Deadline has passed

Submission Closed

12/17/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Ok City Area Indian Health Svc

Contacts1 person available

OfficeOKLAHOMA CITY, OK, 73114, USA

Organization / AgencyDepartment Of Health And Human Services → Ok City Area Indian Health Svc

Office AddressOKLAHOMA CITY, OK, 73114, USA

Contacts

Audrey Yackeyonny

contact@example.gov

+1 (555) 000-0000

Full Description

DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall lease, install, and support an automated will call system that will improve efficiency for pharmacy staff within the Lawton Service Unit, like or equal to the Becton Dickinson (BD) IntelliCab Will Call system with the following features:
- The Pharmacy Will Call system must utilize radio frequency identification (RFID) technology and bar codes to accurately direct pharmacy staff to the correct patient’s medication based on data entry.
- The Pharmacy Will Call system must allow for audits of all transactions and facilitate locked storage of controlled dangerous substances that have been filled.
- The Pharmacy Will Call system must obscure controlled substances from staff view while in storage to ensure diversion prevention.
- The Pharmacy Will Call system must allow for selection of customizable bins and bar codes to ensure that refrigerated medications that have been filled may be retrieved as well.
- The Pharmacy Will Call system must facilitate the capture of signatures on an electronic pad as well as the scanning of paper signatures for medications that have been picked up.
- The Pharmacy Will Call system must facilitate return to stocks based on the date of fill.
- The Pharmacy Will Call system must ensure Health Insurance Portability and Accountability Act (HIPAA) compliance.
- The Pharmacy Will Call system must have a successful history of implementation within federal IHS sites.
- The Pharmacy Will Call system must fit within the confines of the current solution within the Anadarko Indian Health Center Pharmacy and Lawton Indian Hospital within quick access to the dispensing windows to promote efficient pharmacy operations.
- The Pharmacy Will Call system must have interoperability with Cerner PATH EHR systems, electronic health records.
- The Pharmacy Will Call system must contain the following equipment or the equivalents:

Lawton Indian Hospital:

IntelliSys IntelliVault Will Call Management Operating System 2.0 – or equivalent; quantity one (1)
IntelliCab: Four-Drawer Will-Call Storage Cabinet gen2 – or equivalent; quantity four (4)
Intellivault: Four Drawer CDS Storage Cabinet or equivalent; quantity one (1)
Compatible Bar Code Scanners; quantity six (6)
Compatible Signature Capture Pad; quantity three (3)
IntelliPad RFID Reader – or equivalent; quantity three
RapidRx AutoNotify or equivalent; quantity one (1)
Service and Maintenance for the listed products – or equivalent; quantity three (3)

Anadarko Indian Health Clinic:

IntelliSys IntelliVault Will Call Management Operating System 2.0 – or equivalent; quantity one (1)

IntelliCab: Four-Drawer Will-Call Storage Cabinet gen2 – or equivalent; quantity two (2)
Intellivault: Four Drawer CDS Storage Cabinet or equivalent; quantity one (1)
Compatible Signature Capture Pad; quantity one (1)
IntelliPad RFID Reader – or equivalent; quantity one (1)
RapidRx AutoNotify or equivalent; quantity one (1)
Service and Maintenance for the listed products – or equivalent; quantity one (1)