Rental Vehicles in support of the "Wings Over Atlanta Open House & Air Show 2010"

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation FA6703-11-T-006 is being issued as a Request for Quotation (RFQ) using Simplified Acquisition Procedures under FAR Part 13. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular (FAC) 2005-46. Dobbins Air Reserve Base (ARB,) Georgia requires rental vehicles in support of the "Wings Over Atlanta 2010," Air Show and Open House to be held in October 2010. The Delivery Dates and Period of Performance for this effort are from 12 - 19 October 2010. The associated North American Industry Classification System (NAICS) code for this acquisition is: 532111 with a small business size standard of: $2,500,000.00. Award will be made IAW FAR 13.106-2. The Government will award a Firm Fixed-Price (FFP) contract to the responsible offeror whose quote, conforming to the solicitation, is most advantageous to the Government. The following items are required by Dobbins ARB, Georgia: VEHICLE REQUIREMENTS The Contractor shall deliver all vehicles with full fuel tanks. The Government will return all vehicles with full fuel tanks. The Contractor shall be responsible for any emergency repairs and services, and shall provide a replacement vehicle for any vehicle which becomes inoperable during the contract period of performance. Contract Line Item Number (CLIN) 0001 - MID SIZE VEHICLE DELIVERY: 12 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 19 OCT 2010. Unit of Issue: Each Quantity: 15 Contract Line Item Number (CLIN) 0002 - MID SIZE VEHICLE DELIVERY: 13 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: 28 Contract Line Item Number (CLIN) 0003 - MID SIZE VEHICLE DELIVERY: 14 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: 45 Contract Line Item Number (CLIN) 0004 - 7 PASSENGER MINI VAN DELIVERY: 12 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: 10 Contract Line Item Number (CLIN) 0005 - 7 PASSENGER MINI VAN DELIVERY: 13 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: One (1) Contract Line Item Number (CLIN) 0006 - 7 PASSENGER MINI VAN DELIVERY: 14 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: Nine (9) Contract Line Item Number (CLIN) 0007 - 15 PASSENGER VAN DELIVERY: 13 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: Two (2) Contract Line Item Number (CLIN) 0008 - 15 PASSENGER VAN DELIVERY: 14 OCT 2010, Not Later Than 10:00 a.m. (EST) RETURN DATE: 18 OCT 2010. Unit of Issue: Each Quantity: Five (5) CLAUSES INCORPORATED BY FULL TEXT 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of provision 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of clause) CLAUSES INCORPORATED BY REFERENCE 52.204-7 Central Contractor Registration APR 2008 52.212-1 Instructions to Offerors--Commercial Items JUN 2008 FAR52.212-1 ADDENDUM THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE. 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008) ADDENDUM TO 52.212-1(b) Submission of Offers Offerors must be registered in Online Representation & Certification Application (ORCA) https://orca.bpn.gov/ at the time of proposal submittal. Offerors must be registered in the Central Contractor Registration database at www.ccr.gov in order to be considered for award. Insert proposed price in the Pricing Schedule. Proposals are to include any discount terms. All proposals shall meet all instructions put forth in this combined synopsis/solicitation. Award will be made to a single source. Reference the solicitation number on the proposal. All interested parties may submit a written proposal to: 94TH CONF BLDG 812 1538 ATLANTIC AVE DOBBINS ARB, GA 30069-4917 Proposals may also be submitted electronically to: jaclyn.yates@us.af.mil or, monishia.martin.1@us.af.mil or via FAX to (678) 655-5612. Oral proposals will not be accepted. All proposals must be received NLT 4:00 p.m. EST, 6 October, 2010. CLAUSES INCORPORATED BY REFERENCE 52.204-7 Central Contractor Registration APR 2008 52.208-4 Vehicle Lease Payments APR 1984 52.208-5 Condition of Leased Vehicles APR 1984 52.208-6 Marking of Leased Vehicles APR 1984 52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.219-28 Post-Award Small Business Program Rerepresentation APR 2009 52.228-8 Liability and Insurance - Leased Motor Vehicles MAY 1999 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports MAR 2008 252.232-7010 Levies on Contract Payments DEC 2006 CLAUSES INCORPORATED BY FULL TEXT 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUL 2010) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793). (vii) Reserved. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUN 2010) (DEVIATION) (a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (JUL 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: 252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). 252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417) 252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631) (End of clause) 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Mr. Jeffrey Ippolito, HQ AFRC/IP, 255 Richard Ray Blvd, Robins AFB, GA 31098-1637, phone number (478)327-2013, facsimile number (478)327-2197, e-mail address is Jeffrey.Ippolito.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUG 2007) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, social security number, current vehicle registration and valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) WIDE AREA WORK FLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 252-232.7003, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area Work Flow - Receipt and Acceptance (WAWF-RA) system at - https://wawf.eb.mil. - Ensure when submitting invoice(s) the line item numbers on the electronic invoice match the line item numbers on the contract/purchase order. Example: If you are billing for the contract/purchase order CLIN 0004, the line item number on the electronic invoice must be 0004 also. You can access payment information using the DFAS MyInvoice web site at - https://myinvoice.csd.disa.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone/Omaha at (800) 756-4571, Option 2 (for Vendor Pay Offices), Option 3 (for Limestone). Please have your purchase order number and invoice number ready when contacting DFAS about payment status. THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICE/RECEIVING REPORT. CONTRACT NUMBER: TBD DELIVERY ORDER NUMBER: TYPE OF DOCUMENT: Invoice and Receiving Report (Combo) CAGE CODE: TBD ISSUE BY DODAAC: FA6703 ADMIN DODAAC: FA6703 INSPECT BY CODE: SERVICE ACCEPTOR/SHIP TO CODE: TBD LOCAL PROCESSING OFFICE: Leave Blank PAY OFFICE DODAAC: F67100 After submission of your invoice(s) please send additional e-mails to: TBD