Repair and Installation of Hospital Beds San Antonio State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids under Invitation for Bids (IFB) HHS0017768 to establish a contract for the as-needed maintenance, repair, and installation of approximately sixty full-electric hospital beds at the San Antonio State Supported Living Center. The scope of work includes specialized technical services such as air mattress blower filter replacement, calibration of built-in weight scale systems, and inspection of communication modules, including SideCom and SafeView. The contractor must be capable of servicing various brands, including Hill-Rom, Invacare, Medline, and Gendron. Services are to be performed Monday through Friday between 8 a.m. and 5 p.m. Central Time, with a mandatory response time of four hours for all service calls. The award will be based on the best value to the State of Texas, evaluating the bidder's ability to meet specifications, performance delivery, and pricing. Bidders must provide a pricing schedule covering standard, overtime, emergency, and holiday labor rates, as well as a per-bed installation rate and a parts markup not exceeding 20 percent. Mandatory submission requirements include the HHS Solicitation Affirmations, a detailed pricing sheet, and a contractor qualifications form with three verifiable references from the last five years. Additionally, the contractor must comply with strict safety and legal standards, including electrical safety testing, statewide criminal and sex offender background checks for key personnel, and adherence to Texas Government Code cybersecurity training and non-discrimination laws. Responses are due by October 8, 2026, via email, the HHS Online Bid Room, or physical delivery of a USB drive.