Repair and Replace Roof, Building 807

Repair & Replace Roof B807

Combined Synopsis – Solicitation

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number FA663326QA010 is issued as a Request for Quote (RFQ) for B807 Repair Roof.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference (See Attachment 6- Provisions and Clauses). The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2021-05, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20210224, and Air Force Acquisition Circular (AFAC) 2019-0001

The North American Industry Classification System (NAICS) is 238160 “Roofing Contractors”.  Small Business Size Standard is $19 million. This is a 100% Small Business Set Aside agreement.

Notice to Offerors:

The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs. If funds are not available to fund the entire contract value, the Government reserves the right to reevaluate quotations by unit price per item.

Description of Requirement:

This is an RFQ for commercial items purchase, delivery and repair of the Roof at Building 807. This acquisition is on behalf of the 934th Air Reserve Station located in Minneapolis, Minnesota and must conform to the customers’ Statement of Work (SOW), Drawings and all documents provided for this requirement.

This RFQ is prepared in accordance with the format in RFO 12.201-1(a) and includes all required supplemental information. Please complete Proposed Price within table on Page 2 of the Solicitation/Combined Synopsis Attachment 7.

Delivery Terms:

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Minneapolis/St. Paul ARS, Minneapolis, MN 55450

Building 807

Delivery Date: 120 Days after date of Notice to Proceed (NTP)

Line Item: 001

Description: Removal, Disposal and Replacement of Roof, B807

Quantity: 1

Unit of Measure: EA

Proposed Price: 

Best Value Determination:

Contract award will be based on technical acceptance and price considered best value to the government.

Site Visit

A site visit is scheduled for 28 July 2026 at 9:00 AM Central Daylight Time (CDT).

Names of all Site Visit attendees must be provided to Karen Gillen and Michelle Hogan for vetting and clearance. Please complete Entry Access List (EAL) attached to this posting (See Attachment 5- Repair Roof EAL Form) or contact Karen Gillen at karen.gillen@us.af.mil for an EAL.

Attendees will go to the Visitors Center, to obtain a pass, prior to coming through the gate. Those without REALID are required to provide additional ID (ie: passport or birth certificate) There are no exceptions.

Site Visit attendees will meet at:

934th Air Force Reserve Station

Building 860, 2nd Floor Contracting Conference Room 229

And move to the location from there.

Site visit attendance is recommended; however, it is not mandatory.

Due Date and Time:

• Submit EAL to Contract Specialist and Contract Officer listed below & RSVP for Site Visit NLT 2:00 PM (CST) on 24 July 2026.
• Site visit at 9:00 AM CDT on Tuesday 28 July 2026, meet at B860, Room 229 (we will move to the location from there)
• Email questions from the Site Visit to Karen Gillen and Michelle Hogan NLT Friday July 31, 2026, at 3:00 PM (CST)
• Quotes must be submitted via email to both the Contracting Specialist and Contracting Officer NLT 3:00 PM (CST) on 11 August 2026.

Contract Specialist | Karen Gillen, (karen.gillen@us.af.mil)

Contracting Officer | Michelle Hogan (michelle.hogan.1@us.af.mil)

Supporting Documents:

The following attachments are applicable to this RFQ:

Attachment 1 – Statement of Work (SOW)

Attachment 2 – Technical Specifications & Drawings

Attachment 3 – Submittal Register

Attachment 4 – Wage Determination

Attachment 5 – Entry Access List (EAL) Form

Attachment 6 – Provisions & Clauses

Attachment 7- Combined Synopsis

Attachment 8 - Special Contract Requirements

Applicable Provisions in Full Text:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Mar 2026)

(a) Submission of offers. Submit offers (quotes) to the POC specified in this solicitation IAW due dates and times specified in this solicitation. Quotes will include:

(1) Offeror’s name/company name, address, telephone number and email address.

(2) Offeror’s SAM Unique Entity Identifier (UEI) number.

(3) Information necessary to evaluate the factors contained in the provision at 52.212-2.

(4) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(5) A statement specifying agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(6) Quote must include Freight on Board (FOB) Destinations shipping method.

(7) Quote must contain expiration date, proposed delivery date, and any discount terms.

(8) Offerors shall submit a single, comprehensive quote with breakdowns in pricing and schedule that encompasses their best offer and fully meets the required specifications.

(9) Offerors shall provide detailed information on the product(s) being offered, including product/model number(s), comprehensive product description(s), and any other relevant details necessary for technical evaluator(s) to fully understand what is being quoted. This information is critical to ensure that the product(s) and services offered meet the government’s requirements.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting quotes in electronic format to the listed POC by the due date and time specified in this solicitation. It is the Offeror’s responsibility to follow up with the POC to ensure quote was received on time.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Mar 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price: The total evaluated price will include the total price of all line items. The price will be evaluated based upon price and ranked lowest to highest. The price evaluation will determine whether the proposed price is complete, fair and reasonable, and not unbalanced.

(2) Technical: Lowest offer will undergo technical evaluation. Technical evaluation includes the ability to furnish the items requested in the CLIN outlined as well as any attachments associated with this solicitation. If the lowest quote is deemed unacceptable the next lowest quote(s) will be evaluated, and the process will continue until a quote is found to be technically acceptable.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Supplemental Clauses Incorporated by Full Text

5352.201-9101 AFRC Ombudsman                                                                                                    (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Amy York, AFRC/PKO, 555 Robins Parkway, Suite 263, Robins AFB GA 31098. Comm: 478-327-1614. Email: amy.york.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Substances (ODS)                        (Jun 2024)

(a) Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or
2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

1. For the purposes of Department of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:
   1. Halons: 1011, 1202, 1211, 1301, and 2402;

1. 1. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

1. 1. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of Clause)

5352.223-9001 Health and Safety on Government Installations                                    (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing: When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and When reporting to the registration office (Security Forces Pass & ID, Bldg. 906), the authorized contractor individual(s) must inform to the following requirements: 1. All persons requesting access must provide a REAL ID Act compliant credential (AFMAN 31-113, paragraph 3.1.) 2. All persons and their property are subject to inspection, IAW Internal Security Act of 1950 (50 U.S.C. 797, Sec.21) and the Code of Federal Regulation Title 32 Sec 809a.2. 3. Contractors are not authorized escort authority. (AFMAN 31-113, paragraph 6.5.2.) The organization requesting the project will provide escorts. 4. Dangerous weapons or destructive devices are not allowed. Firearm permits and conceal/carry permits are not exempt. (IDP, Annex C, Appendix 1, Tab L, paragraph 4.9.) The majority of this installation is federal exclusive jurisdiction which overrides state, county or local weapons permits. 5. Driving a vehicle on military installations is a privilege granted by the installation commander (AFI 31-218 Chap 2). All operators must be able to produce, on request, proof of insurance and a valid driver's license.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with other security measures imposed.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment. to obtain a vehicle pass.

(End of clause)