Repair Fire Sprinkler System-Facility 128, Vance AFB, Oklahoma

Amendment #4 As-Built Drawings:

The purpose of this amendment #4, attached as-builts.

Amendment #3 Q&A

The purpose of this amendment #3, attached the Q&A lists.

Amendment #2 Extended Bid Extension:

The purpose of this amendment #2 is to extend the Bid due date.  Bids will need to be sent to betty.kliewer.ctr@us.af.mil no later than June 25, 2026 at 1:00 PM CST.  

Amendment #1 Quote Validity:

The purpose of this amendment is to extend the required quote validity period.  All offerors shall ensure their quotes remain valid for 180 days from the date and time of the solicitation closes.  This extended timeframe will provide the government with the strongest opportunity to secure the necessary funding and ensure continuity in the procurement process.

ASRC Federal Gulf State Constructors (AFGSC), as Prime Contractor to the United States Government, hereby solicits quotes from qualified firms for the following Firm-Fixed-Price requirement.

Important Funding Notice:

This requirement is unfunded at this time. Neither AFGSC nor the Government is obligated to award or reimburse proposal costs.  Award will only occur when/if funding becomes available. AFGSC or the Government may cancel this solicitation at any time before or after the closing date.

Description of Requirement:

AFGSC requests Firm-Fixed-Price quotes to repair and replace the fire sprinkler system in Facility 128, Vance AFB, OK. Work includes, but is not limited to (Statement of Work is attached and in conjunction with this notice).

• Full removal of the existing fire sprinkler system

• Installation of two new wet-pipe fire sprinkler systems per NFPA 13

• Relocation of sprinkler risers to the designated mechanical room

• Fire alarm interface work, including monitoring of valves, flow switches, and device tie-ins

• Hydraulic calculations and a new water supply flow test

• Installation of a new Fire Department Connection (FDC)

• Installation of a new PIV valve, underground tie-ins, concrete repair, and required thrust blocking

• Installation of new mains, branch lines, hangers, seismic bracing, and sprinkler heads

• Installation of auxiliary drains, inspector's test connections, signage, and identification

• System flushing, acceptance testing, hydrostatic testing, and final inspection

• Delivery of as-builts, O&M manuals, warranties, and spare sprinklers

All work shall comply with:

• NFPA 13, 24, and 72

• UFC 3-600-01

• Specifications contained in the attached XTLF 25-1019 Repair Fire Sprinkler Specifications

• Drawings in XTLF 25-1019 Repair Fire Sprinkler Drawings

• AFGSC and Vance AFB requirements.

Contractor must field verify all dimensions and existing conditions.

Instructions to Offerors:

Offerors must submit a complete quotation package including:

1. Firm-Fixed Price Proposal, using the attached bid sheet form and to include total cost for all labor, equipment, materials, testing,  commissioning, and deliverables.

2. Technical Submittals, including:

• Proposed sprinkler system components (cut sheets, model numbers, listings)

• Confirmation of NFPA 13/24 compliance

• Draft schedule

3. Key Personnel Qualifications:

• NICET III Sprinkler Designer

• Qualified installer with documented fire sprinkler experience

• Quote Validity Certification through September 30, 2026.

Email Quotes To:

Betty Kliewer - betty.kliewer.ctr@us.af.mil NLT June 18, 2026 at 1:00 PM CST

Late quotes will not be evaluated or accepted.

Evaluation Criteria:

This procurement will be awarded using Lowest Price Technically Acceptable (LPTA).

Technical Acceptability Includes:

• Conformance with all specifications and drawings

• Correct licensing, NICET requirements, and experience

• Complete and compliant submittals

• Ability to meet schedule

• Compliance with NFPA codes and Vance AFB requirements

• Price; Lowest evaluated price among technically acceptable offers

• FFP only - no alternate pricing structures accepted

Site Visit:

A site visit is scheduled for May 28, 2026 at 10:00 AM CST at 400 Young Rd, Bld 200 Room 224. Attendance is strongly encouraged but not mandatory. If you intend to come you may email Betty Kliewer; betty.kliewer.ctr@us.af.mil and Shannon Perry; shannon.perry.1.ctr@us.af.mil 48 hours before scheduled time to ensure your name is on the list.  Further instructions will be given upon email.

Contractors/visitors must comply with Vance AFB access requirements, including REAL ID-compliant identification, vehicle insurance, and security vetting.

Q&A Procedures:

All questions must be submitted using the attached Q&A Form ONLY.

Email completed forms to betty.kliewer.ctr@us.af.mil by the deadline of June 15, 2026. 

Additional questions will not be accepted after the cutoff.

Responses will be provided via formal solicitation amendment.  Offerors are responsible for checking SAM.gov for updates.

Attachments:

Specifications (SOW)

Drawings

Bid Form

Wage Determination

Q&A Form

Vendor Information