AWARD Repair of APS-143 radar components

THIS RFQ IS AMENDED TO REVISE THE CLOSING DATE TO 30 SEPTEMBER 2016 AT 3:00PM EASTERN TIME. Request for Quotation HSCG38-16-Q-010085 Page 2 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS FIRM FIXED PRICE PER UNIT USCG PART NUMBERS ARE AVIATION COMPUTERIZED MAINTENANCE SYSTEM (ACMS) TRACKED ITEMS ESTIMATED QUANTITY PER ORDERING PERIOD Award Date through NSN 12 month 12 month 12 month 12 month 12 month PART NO. Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering NOMENCLATURE 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 USCG part numbers: Contract Line Item Numbers (CLIN's) 1001 2001 3001 4001 5001 NSN 5836-01-HS1-9298 P/N 737-4000-001 or 737-4000-002 (non-**TWTA) RECEIVER TRANSMITTER 5 6 6 7 8 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1002 2002 3002 4002 5002 No Fault Found For P/N 737-4000-001 or P/N 737-4000-002 2 2 2 3 3 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1003 2003 3003 4003 5003 NSN 5836-01-HS1-9298 P/N 737-4000-001 or 737-4000-002 (**TWTA only) RECEIVER TRANSMITTER 2 2 3 3 4 $ $ $ $ $ Page 3 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS FIRM FIXED PRICE PER UNIT USCG PART NUMBERS ARE AVIATION COMPUTERIZED MAINTENANCE SYSTEM (ACMS) TRACKED ITEMS ESTIMATED QUANTITY PER ORDERING PERIOD Award Date Through NSN 12 month 12 month 12 month 12 month 12 month PART NO. Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering NOMENCLATURE 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 USCG part numbers: Contract Line Item Numbers (CLIN's) 1004 2004 3004 4004 5004 NSN 5836-01-HS1-9298 P/N 737-4000-001 or 737-4000-002 (**TWTA & one or more failed Shop Replaceable Units) RECEIVER TRANSMITTER 1 1 2 2 3 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1005 2005 3005 4005 5005 NSN 5985-01-HS1-9891 P/N 737-5000-002 ANTENNA PEDESTAL 3 3 4 4 4 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1006 2006 3006 4006 5006 No Fault Found For P/N 737-5000-002 2 2 2 2 2 $ $ $ $ $ Page 4 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS FIRM FIXED PRICE PER UNIT USCG PART NUMBERS ARE AVIATION COMPUTERIZED MAINTENANCE SYSTEM (ACMS) TRACKED ITEMS ESTIMATED QUANTITY PER ORDERING PERIOD Award Date Through NSN 12 month 12 month 12 month 12 month 12 month PART NO. Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering NOMENCLATURE 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 USCG part numbers: Contract Line Item Numbers (CLIN's) 1007 2007 3007 4007 5007 NSN 1680-01-HS1-9892 P/N 737-3000-001 SIGNAL PROCESSOR ASSY 5 5 6 6 7 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1008 2008 3008 4008 5008 No Fault Found For P/N 737-3000-001 2 2 2 3 3 $ $ $ $ $ *NOT SEPARATELY PRICED **Traveling Wave Tube Assembly (TWTA) P/N 528131-2 ? Page 5 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS FIRM FIXED PRICE PER UNIT ESTIMATED QUANTITY PER ORDERING PERIOD Award Date Through NSN 12 month 12 month 12 month 12 month 12 month PART NO. Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering NOMENCLATURE 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 NAVAIR part numbers: Contract Line Item Numbers (CLIN's) 1009 2009 3009 4009 5009 P/N 527583-4 RECEIVER TRANSMITTER 0 0 1 1 2 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1010 2010 3010 4010 5010 No Fault Found For P/N 527583-4 0 0 1 1 2 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1011 2011 3011 4011 5011 P/N 529488-002 ANTENNA PEDESTAL 0 0 1 1 2 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1012 2012 3012 4012 5012 No Fault Found For P/N 529488-002 0 0 1 1 2 $ $ $ $ $ Page 6 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS FIRM FIXED PRICE PER UNIT ESTIMATED QUANTITY PER ORDERING PERIOD Award Date Through NSN 12 month 12 month 12 month 12 month 12 month PART NO. Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering NOMENCLATURE 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 NAVAIR part numbers: Contract Line Item Numbers (CLIN's) 1013 2013 3013 4013 5013 P/N 527588-4 SIGNAL PROCESSOR ASSY 0 0 1 1 2 $ $ $ $ $ Contract Line Item Numbers (CLIN's) 1014 2014 3014 4014 5014 No Fault Found For P/N 527588-4 0 0 1 1 2 $ $ $ $ $ Page 7 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS *NOT SEPARATELY PRICED (NSP) ITEM NUMBERS ESTIMATED QUANTITY PER ORDERING PERIOD Award Date Through FORMS FOR 12 month 12 month 12 month 12 month 12 month SUBMITTAL & Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering NOTIFICATION 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 Component Repair Record (CRR) and USCG Acceptance Test Procedure Sheet (ATPS) Form or NAVAIR ATDS (Acceptance Test Data Sheet) Form Contract Line Item Numbers (CLIN'S) 1015 2015 3015 4015 5015 1 form with each tracked *NSP *NSP *NSP *NSP *NSP Item AND 1 copy to USCG Tracking Data Entry or 1 copy to NAVAIR NTWP (see addresses in statement of work) Certificate of Conformance (FAR clause 52.246-15) Contract Line Item Numbers (CLIN'S) 1016 2016 3016 4016 5016 1 form with each item *NSP *NSP *NSP *NSP *NSP Contractor Receipt/Verification of Material Contract Line Item Numbers (CLIN'S) 1017 2017 3017 4017 5017 Provide to the Contracting *NSP *NSP *NSP *NSP *NSP Officer upon receipt of material (email notification is acceptable) Page 8 ISSUANCE OF TASK ORDERS IS AUTHORIZED VIA ELECTRONICALLY ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES CONTRACT LINE ITEMS *NOT SEPARATELY PRICED (NSP) ITEM NUMBERS ESTIMATED QUANTITY PER ORDERING PERIOD Award Date Through 12 month 12 month 12 month 12 month 12 month FORMS FOR Year Year Year Year Year Ordering Ordering Ordering Ordering Ordering SUBMITTAL 1 2 3 4 5 Period 1 Period 2 Period 3 Period 4 Period 5 Packing Slip Contract Line Item Numbers (CLIN'S) 1018 2018 3018 4018 5018 1 copy with each delivery *NSP *NSP *NSP *NSP *NSP Individual Subcontracting Report (ISR) and Summary Subcontracting Report (SSR) shall be submitted to the Electronic Subcontracting Reporting System (eSRS) (FAR 52.219-9 and HSAR 3052.219-70) Contract Line Item Numbers (CLIN'S) 1019 2019 3019 4019 5019 1 As Required *NSP *NSP *NSP *NSP *NSP USCG Government Property Report (see HSAR clause 3052.245-70) Contract Line Item Numbers (CLIN'S) 1020 2020 3020 4020 5020 1 As Required *NSP *NSP *NSP *NSP *NSP Page 9 ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES PROPOSED ESTIMATED TOTAL AMOUNTS PER ORDERING PERIOD: ORDERING PERIOD 1: $ ORDERING PERIOD 2: $ ORDERING PERIOD 3: $ ORDERING PERIOD 4: $ ORDERING PERIOD 5: $ TOTAL PROPOSED ESTIMATED AMOUNT: $ Page 10 ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES In cases where one or more SRU(S) in an APS-143C(V)3 LRU return are determined to be BER, the following replacement pricing shall apply (refer to the statement of work instructions entitled "Beyond Economical Repair (BER)") Pricing is to be submitted for each ordering period as follows for Replacement Part Pricing Award Date Through PART NO. Ordering Ordering Ordering Ordering Ordering NOMENCLATURE Period 1 Period 2 Period 3 Period 4 Period 5 Antenna/Pedestal 737-5007-001 Corp Fed Antenna Array 413322-1 Rotary Joint, EL 518727-1 Motor-EL 529528-001 Servo Preamp PWB Assy 528073-1 Slip Ring Assy 518745-1 Servo Motor Azimuth 529550-001 Rotary Joint Assy Page 11 ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES Award Date Through PART NO. Ordering Ordering Ordering Ordering Ordering NOMENCLATURE Period 1 Period 2 Period 3 Period 4 Period 5 Signal Processor 726-3020-001 Radar Signal Proc 529515-002 Cat Graphics Proc Assy 737-3050-005 CCA, SP Interface 529172-003 Digital SP Config 726-3040-002 Prog SP Config 726-3061-001 Power Sply Page 12 ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES Award Date Through PART NO. Ordering Ordering Ordering Ordering Ordering NOMENCLATURE Period 1 Period 2 Period 3 Period 4 Period 5 Receiver/Transmitter 528131-2 TWTA 528031-3 Receiver Exciter 526196-1 RF Head Assy 528682-2 Waveform Generator 528019-1 MMP Compress 528604-004 A/D-AGC Convert Assy 726-2012-001 Low Voltage Pwr Sply 527544-2 Wide Band Receiver Page 13 ADDENDUM 1- SCHEDULE OF SUPPLIES/SERVICES AND PRICES Award Date Through PART NO. Ordering Ordering Ordering Ordering Ordering NOMENCLATURE Period 1 Period 2 Period 3 Period 4 Period 5 Receiver/Transmitter 720-4400-006 RT CTRL Interface Assy 526197-1 TRL 728-2028-001 Saw Assy 16. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This requirement will be satisfied using commercial item acquisition procedures specified in FAR Part 12, Acquisition of Commercial Items and simplified acquisition procedures in accordance with FAR part 13.5. This announcement constitutes the only solicitation; written proposals are being requested and a written solicitation will not be issued. This Request for Quotation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-89. The North American Industry Classification System (NAICS) code is 488190. The small business size standard is $32.5 million average annual receipts. The award will be in accordance with FAR 6.302-1. This contract will be awarded as a firm-fixed-price indefinite delivery requirements contract consisting of 5 one-year ordering periods. The Coast Guard does not own nor can it provide Original Equipment Manufacturer (OEM) specifications, Component Maintenance Manuals (CMMs), Revisions, Service Bulletins, Modifications, or Drawings. ALL QUANTITIES ARE ESTIMATES. The USCG intends to award to Telephonics Corporation, Farmingdale, NY 11735 or a Federal Aviation Administration (FAA) authorized repair center that is able to repair the following components conforming to the Original Equipment Manufacturer's (OEM) specifications, drawings, service bulletins, and performance requirements. All responsible sources may submit a capability statement and quotation which shall be considered by the agency. Anticipated date of award is 01 November 2016. 1. BACKGROUND The U.S. Coast Guard (USCG) currently operates eighteen HC-144 aircraft (to include HC144-A and HC144-B). The aircraft is manufactured by EADS CASA Aircraft based in Seville, Spain. End state for the fleet size is 18 assets. The projected average annual flight hours for the HC-144 operational aircraft are 1,200 hrs. Projected number of operational aircraft for the five-year contract period: Contract Period Fiscal Year Average Number of Operational Aircraft Ordering Period - Year 1 FY17 18 Ordering Period - Year 2 FY18 18 Ordering Period - Year 3 FY19 18 Ordering Period - Year 4 FY20 18 Ordering Period - Year 5 FY21 18 The base CASA CN-235M aircraft provides the foundation for the HC-144, changes to base aircraft configuration and the addition of supplementary systems have been combined resulting in a CG01version of the CN-235M, the USCG HC-144 Maritime Patrol Aircraft. These aircraft support the USCG Search and Rescue (SAR) missions as well as surveillance and reconnaissance missions performed primarily over water where the aircraft and system components are constantly operated in salt-laden environments. The HC-144's ability to successfully meet mission requirements relies heavily on fully functional APS-143C(V)3 radar systems. The USCG APS-143C(V)3 radar system consist of three major components: the receiver/transmitter (R/T) P/Ns 737-4000-001 & 737-4000-002, the signal data processor (S/P) P/N 737-3000-001, and the antenna pedestal (A/P) P/N 737-5000-002 and is designed for a belly-mount configuration. The APS-143C(V)3 radar major components are serial number tracked under the USCG's Aviation Computerized Maintenance System (ACMS). This tracking provides a historical record of repair, overhaul, maintenance, item location, and status. It also provides an effective method of configuration control. The Naval Air Systems Command (NAVAIR) manages the KC-130T which is a multi-role, multi-mission tactical tanker/transport aircraft that provides air-to-air refueling as well as rapid ground refueling and tactical transportation and delivery of personnel and cargo. NAVAIR has four radar systems that shall be covered under this contract. The NAVAIR APS-143C(V)3 radar system consists of three major components: the Receiver/Transmitter (R/T), current Part Number 527583-4 (proposed 732-2000-1XX), the Signal Data Processor (S/P), current Part Number 527588-4 (proposed 732-3000-1XX), and the Antenna Pedestal (A/P), current Part Number 529488-002. 2. STATEMENT OF WORK Contractor shall be a Federal Aviation Administration (FAA) authorized repair center, or equivalent, to effectively test, troubleshoot, clean, repair and/or modify components of the APS-143C(V)3 radar to the latest configuration to provide Ready For Issue (RFI) APS-143C(V)3 radar components in support of the HC-144 and KC-130T aircraft. Part numbers identified are the part numbers installed on the delivered aircraft, procured as repair pipeline sparing, or identified in the aircraft OEM cross reference manuals. Repaired APS-143C(V)3 radar components must comply with the Original Equipment Manufacturer's (OEM) specifications, OEM maintenance manuals, drawings, Service Bulletins, USCG authorized OEM component software where applicable, NAVAIR authorized OEM component software where applicable, and the performance requirements set forth in the OEM technical specifications that are current at the time of repair. Each APS-143C(V)3 radar component when installed shall be required to operate as designed and interface with the other subsystems onboard the aircraft without the need for adjustment, calibration or induce degradation of system operations. The Contractor is responsible for all necessary functions to perform services requested. This includes, but is not limited to: Trained Personnel; Required Tooling; Calibrated Test Equipment; FAA and/or OEM approved replacement parts; possession of or access to all current publications and documents pertaining to repair of the APS-143C(V)3 radar components covered under this contract; preservation and shipping. The Contractor's responsibilities to USCG ACMS consist of ensuring that the significant component history corresponds with the component, and that all OEM service bulletins remain incorporated upon completion of work. Contractor shall ensure it has access for the duration of this contract to updated drawings and specifications for parts and material required for repairs performed under this contract. Additionally, Contractor shall provide the necessary facilities, labor, tooling, and test equipment, and consumables (min/max, bulk items, piece-parts, etc.) required to return the items to a RFI condition. RFI is defined as that condition allowing the items to perform properly and reliably in an operational environment in a manner they were intended to operate. Repairs performed by the Contractor shall be performed in accordance with the contractor's current repair procedures for the item(s) being repaired. Requests for approval of changes to a repair source or repair facility shall be submitted in writing to the government prior to making any such change. Items returned to the Contractor shall be disassembled to the extent necessary to return the item to a serviceable and operational condition or to accomplish any required modifications. Inspection of such items shall be limited to the specific repair and/or modification. Exterior finishing should be accomplished only to the extent necessary to provide adequate protection. Unless specifically directed, painting or previous surface preservation done by other activities shall not require refinishing. The following represent non-function defects and shall not be repaired: A. Minor wear (e.g. rounding, scraping, etc.) on connectors which does not affect electrical/mechanical function or present a future FOD risk. B. Discolored hardware, handles, printed circuit board, etc. C. Minor dents, distortions, scratches, or chips that do not affect fit or utilization. D. Chipped components (not affecting hermetic seal or function). 2.1. Incoming Inspection: The equipment shall be thoroughly inspected on the exterior upon receipt by the Contractor. The government shall be informed if the Line Replaceable Unit (LRU) is received with any damage (e.g., from abuse/misuse and/or mishaps of impact, fire, immersion, incorrect packaging and/or shipping damage, or chemical/salt corrosion, etc.) and provide photo of said damage, in addition to the documented reason for return (if different). 2.2. Test and Retest Requirements: Failure verification testing shall employ the same or equivalent test equipment and Acceptance Test Procedure (ATP) as is used to perform new production hardware sell-off. Additional resources (test equipment and other procedures) may be employed above those used in normal production. If the original reported defect cannot be verified, the Contractor shall perform additional testing, to include Environmental Stress Screening (ESS) (vibration, thermal, etc.), before the Contractor terms the defect as "no fault found" or "cannot verify". Every component shall pass the ATP before it is returned to the government, even if no repair was made. 2.3. Acceptance Test Procedure (ATP): Acceptance testing, in the form of regression testing, shall be performed on each repairable component, prior to delivery, to the latest factory-approved ATP or equivalent repair ATP. The Contractor shall submit a copy of the ATP(s) IAW the Material Tracking System Requirements. 2.4. Environmental Stress Screening (ESS): For all No Fault Founds (NFFs) and most repairs (depending on the nature and extent of the repair), LRUs shall be subjected to Environmental Stress Screening (ESS) based on MIL-HDBK-344A (random vibration and two thermal cycles) in accordance with the OEM form 9078, Product Support: ESS or Highly Accelerated Stress Screening (HASS) for Field Return Units. The Contractor shall document all repairs or modifications made during ESS testing on the USCG Component Repair Record (CRR). 2.5. Safety Requirements: Contractor shall verify that all safety design features have been preserved after any diagnostic testing, acceptance testing, hardware upgrades, software upgrades, or repair work has been performed. Contractor shall fully cooperate with the government in the event any safety critical issue or deficiency is identified concerning the repair, modification, replacement, or refurbishment of the items processed by the Contractor. This cooperation shall include the investigation of the safety deficiency and potential corrective actions in an expedient manner in order to minimize the exposure and any resulting liability to both the Contractor and the government from such safety related deficiency. 2.6. Data Management: Contractor shall maintain a Data Management file to monitor, catalog and document all program data pertinent to repairs. Upon request, this file shall be provided to the government. 2.7. Configuration Management: Contractor's product support organization responsible for this contract shall maintain its participation with the configuration management procedures, in accordance with its internal, approved procedures. 2.8. Configuration Control: All equipment shall remain at the configuration level as received unless otherwise directed by the government and agreed to by Contractor, except for any mandatory changes defined by approved (and separately funded) Engineering Change Proposals. 2.9. Purchased Material Control and Parts Control: Contractor shall establish and maintain a system of control over purchased parts and material. Such controls shall, at a minimum, assure that the parts and material purchased are in compliance with the requirements of this contract. 2.10. Risk Management: Contractor shall support the government's risk management process by providing candidates and solutions for early identification, continuous tracking and systematic reduction of any elements that could impact the contractor's ability to meet its technical, cost or schedule objectives. The Contractor shall implement an internal risk management process to identify risks, categorize probability and impact (cost, schedule and technical), and develop mitigation plans to both avoid the risk occurrence, and to mitigate the identified risks, at both the contractor and contractor's suppliers. 2.11. Program Reviews (PRs): The Contractor shall at a minimum conduct a Program Review (PR) annually. PRs shall be held at either the contractor's Elizabeth City facility or at the USCG Aviation Logistics Center. At the annual PR, the Contractor shall brief the government on schedules, technical performance status, risk assessments and corrective action plans. PRs can also include but are not limited to the following topics: a. Status and projection of current repairs-LRU level. b. Status and projection of current repairs-Shop Replaceable Unit (SRU) level. c. Supply chain/vendor performance. d. Detailed account of government spare inventory including any spares used in repairs and/or SRUs and S-SRUs transferred between units. e. Repair Turn Around Time (RTAT) measurements and improvement initiatives. f. Reliability trends including failure analysis results to include NFF. g. Action Item Status & Obsolescence impacts. h. Evaluation of LRUs suspected of intermittent operability. i. Fleet Performance from contractor's perspective. The Contractor shall provide the government with an agenda for the annual PR, and publish the resulting minutes. The PR agenda shall be delivered at least three working days prior to the review. Either party can request additional PRs concerning any of the above topics or topics concerning the performance of the equipment or contract. The party requesting the PR is to provide an agenda and publish the resulting minutes. 2.12. Electromagnetic Interference (EMI) Control/Repair Requirement: Any part of an electronics assembly that undergoes the repair process must comply with the original box requirements when reassembled. For example, if a repair unit requires removal of the front panel of an enclosure, then the electrical bonding between the front panel and chassis must be verified upon reassembly. Connector backshells shall only undergo a recheck if the connector is touched during the repair process (this includes temporary removal to access internal parts). Removable EMI gaskets may not be re-used; if disassembled, the original gasket shall be replaced and the bonding of the assembly shall be tested as if the box was newly assembled. Top covers, bottom covers, front and rear chassis panels that have permanent EMI gaskets, shall not be replaced unless damaged beyond economical repair (BER). 2.13. Repair Turn Around Time (RTAT): RTAT shall be calculated in calendar days from the point in time the component is received and inducted (funded) at contractor's facility to the date when the item is received by ALC, NAVAIR, or designated air station. Contractor's induction date shall be the next business day following receipt of a unit at their facility and funding authorization (task order), whichever is later. The RTAT shall be suspended if additional funding is required and subsequently authorized by the USCG Contracting Officer or the Naval Test Wing Pacific Maintenance Officer via modification. 2.14. Environmental Requirements: All parts must be thoroughly cleaned IAW applicable Component Maintenance Manuals or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium). 3. F.O.B. POINT F.O.B. Destination Applies- the Contractor shall be responsible for shipping charges. 4. USCG ADDRESS FOR CORRESPONDENCE USCG correspondence, except as otherwise specified, shall be directed to the following address: Contracting Officer USCG, Aviation Logistics Center Medium Range Surveillance (MRS) Contracting Section Elizabeth City, NC 27909-5001 Mark for: Contract No. _______________ (Assigned upon award) Task Order No.______________________ (Assigned upon issuance) 5. NAVAIR ADDRESS FOR CORRESPONDENCE NAVAIR correspondence, except as otherwise specified, shall be directed to the Naval Test Wing Pacific Maintenance Officer (NTWP MO) at following address: Maintenance Officer Naval Test Wing Pacific 575 "I" Ave, Suite 1 Point Mugu, CA, 93042-5049 PH:805-989-0381 6. USCG INVOICING INSTRUCTIONS Unless otherwise specified on individual task orders issued hereunder, the original Contractor's invoice shall be submitted to the designated billing office address or emailed to the email address below. The invoice shall include the contract number and task order number. Submitting invoices for payment electronically is the preferred method. ALC-Fiscal@uscg.mil Chief, Fiscal Branch Bldg. 63 USCG Aviation Logistics Center Elizabeth City, NC 27909-5001 7. NAVAIR INVOICING INSTRUCTIONS The original contractor's invoice shall be submitted using the WAWF payment instructions as follows: 7.1. 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) 7.2. Definitions. as used in this clause- 7.2.1. "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. 7.2.2. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). 7.2.3. "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. 7.2.4. Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. 7.3. WAWF access. To access WAWF, the Contractor shall- 7.3.1. (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and 7.3.2. (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. 7.4. WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. 7.5. WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. 7.6. WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: 7.6.1. Document type. The Contractor shall use the following document type(s). ______________________Combo_______________________________ 7.6.2. Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. _________________________Not applicable________________________ 7.6.3. Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC: __HQ0338_________ Issue By DoDAAC: __HSCG38________ Admin DoDAAC: __S5111A_________ Inspect By DoDAAC: __N/A____________ Ship To Code: __N/A____________ Ship From Code: __N/A____________ Mark For Code: __N/A____________ Service Approver (DoDAAC): __HSCG38________ Service Acceptor (DoDAAC): __HSCG38________ Accept at Other DoDAAC: __N/A____________ LPO DoDAAC: __N/A____________ DCAA Auditor DoDAAC: __HAA632________ Other DoDAAC(s): __N/A____________ 7.6.4. Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. 7.6.5. WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. Charles.nickols@navy.mil Steven.schultz@navy.mil Kevin.Haun@navy.mil Kathy.schwartz@navy.mil 7.7. WAWF point of contact. 7.7.1. The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. For Navy WAWF questions call DFAS Customer Care 1-800-756-4571 option 6. 7.7.2. For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. 8. BEYOND ECONOMICAL REPAIR (BER) In the event the Contractor considers an SRU within the returned LRU to be beyond economical repair, he shall contact the government in writing for disposition instructions. For USCG components, he shall contact the USCG Contracting Officer and for NAVAIR components he shall contact the following NAVAIR official: NAVAIR Official (NTWP SUPPO/READINESS) Kevin.haun@navy.mil NTWP SUPPO/READINESS Ridgecrest, CA 93555 Office: (760) 939-6471 DSN: 437-6471 Cell: 619-770-0342 FAX: (760) 939-2895 The notification shall identify the task order number, item number, part number, serial number, and the SRU replacement cost (from the SRU replacement part price list in the contract). Contractor shall not proceed with SRU replacement, further LRU repair or LRU return until instructions are received from the USCG Contracting Officer or NTWP SUPPO/READINESS. Delays attributed to the BER (government review and replenishment time) shall be excluded from the RTAT if the BER SRU is not in GFP stock. 9. CONTRACTOR VERIFICATION OF RECEIPT OF REPAIRABLE ITEMS Upon receipt of USCG items, the Contractor shall notify the Contracting Officer in writing, providing the following information: (1) date component(s) received; (2) confirmation of the part number and serial number; and (3) any discrepancies of the task order and the material received. Upon receipt of NAVAIR items, the Contractor shall submit DD form 1149 with applicable information. Notify the NTWP MO and NTWP SUPPO/READINESS in writing, providing the following information: (1) date component(s) received; (2) confirmation of the part number and serial number; and (3) any discrepancies of the task order and the material received. 10. PACKING SLIP At the time of each delivery of supplies under this contract, the Contractor shall furnish to the appropriate government agency a properly completed packing slip. The packing slip shall include the following information: 1) National Stock Number (NSN), 2) Part Number (P/N), 3) Nomenclature, 4) Contract Number, 5) Task Order Number, 6) Line Item Number and 7) Serial Number and 8) Quantity. The packing slip shall be attached to the outside of the shipping containe...