Repairs to Mobile Medical Research Vehicles

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 75N95019Q00217 and the solicitation is issued as a request for quotation (RFQ). This acquisition is for a commercial service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Simplified Procedures for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold. THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS SOLICITATION TO AWARD A PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Institute on Drug Abuse (NIDA), Office of Acquisition (OA), Contracts Management Branch Blue on behalf of the National Institute on Aging (NIA), intends to negotiate and award a Purchase Order without providing for full and open competition (including brand-name) to Lifeline Mobile, Inc., 2050 McGaw Road, Columbus, Ohio 43207, for repairs to mobile medical research vehicles. This acquisition is conducted as non-competitive for a commercial item and is conducted under the authority of the FAR Subpart 13.106-1(b)(1)(i)-Soliciting from a single source. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03, dated July 12, 2019. (iv) The associated NAICS code is 336212 and the small business size standard 1000. This requirement is full and open with no set-aside restrictions. (v) This requirement is for repair services to the following three (3) separate custom built mobile research vehicles (MRVs): MRV Description MRV 1 50-foot customized trailer divided in three sections for performing: 1) bone density & cardiovascular sonography; 2) physical exams; 3) physical and cardiovascular performance MRV 2 43-foot customized self-propelled truck divided into functional areas for participant interviews, cognitive testing, and audio and vision testing. MRV 3 45-foot customized self-propelled truck divided into three functional areas: 1) a two-seat participant area for collecting blood & saliva samples; 2) a sample processing area; and 3) a physician consultation office. The repair services required are listed below: MRV1 50 foot Trailer ?Remove and replace current exterior wheelchair lift with new wheelchair lift complete system ?Re-label secondary electrical panel ?Remove slide out window, remove old seals, install new seals on windows and reinstall (2 windows) ?Remove and replace cable re-stain (electrical chain) on bottom of slide out ?Remove and replace light ballast in front room, inspect all other lights, report if more need repairs before moving forward ?Adjust base cabinet drawers/lock bar in kitchen next to tall cabinet, they are not locking properly ?Remove generator and take to dealer for a complete service, oil leaking around head of engine, once serviced reinstall and test power (to include full Onan service and oil leak at head) ?Remove and replace exterior sliding drawer above wheelchair lift, replace complete assembly ?Seal rear exterior compartment, leaks heavily during rains ?Perform Department of Transportation (DOT) inspection and apply sticker, report any issues found during DOT inspection for approval to move forward ?Remove and replace Webasto heater units, complete MRV2 43 foot Truck ?Remove and replace waste tank gate valve (tank will be emptied at delivery) in order for completion of task ?Install heat sources from diesel heater to blow into new gate valve to prevent freezing MRV3 45 foot Truck ?Remove and replace one (1) Webasto heater unit, complete ?Remove and replace generator slide tracks ?Install heat source from diesel heater to blow onto new gate valve to prevent freezing GOVERNMENT RESPONSIBILITIES The MRVs will be packed and transported to repair location. Once the repairs are completed, the Logistics Manager will inspect repairs for standards before the vehicles are returned. DELIVERY OR DELIVERABLES The MRVs shall be repaired between July 25 and August 24, 2019. Logistic Manager will inspect repairs. (vi) Place of delivery is 251 Bayview Blvd., Baltimore, Maryland 21224 approximately six (6) weeks after receipt of Purchse Order. (vii) The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. (viii) The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) Demonstrated experience and ability to perform the technical work of repairing, removing, and replacing all items outlined in the description of the services. 2) Demonstrated successful past performance repairing mobile medical research vehicles. 3) Demonstrated successful repair of mobile medical research vehicles under tight time constraints. Technical and past performance, when combined, are significantly more important than cost or price. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (ix) The Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. (x) The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. (xi) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. (xii) There are no additional contract requirements or terms and conditions applicable to this acquisition. (xiii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. (xiv) Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance; trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations. Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the work to be performed and the technical evaluation criteria. The price quotation must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. The response must include a guaranteed delivery date for the completion of the work. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." All responses must be received by July 23, 2019 at 11:00 a.m. Eastern Standard Time and reference number 75N95019Q00217. Responses may be submitted electronically to Renee Dougherty at contact@example.gov. Fax responses will not be accepted. (xv) The name and telephone number of the individual to contact for information regarding the solicitation is Renee Dougherty, +1 (555) 000-0000.