Replace Two Panorex X-Ray Machines and Stands

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 15B10923Q00000006 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04. The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 with a small business size standard of 750.00 employees. The solicitation listing on https://sam.gov will start on the date this solicitation is posted, and, unless otherwise displayed at https://sam.gov, will end on: 2023-08-18 14:00:00.0 Eastern Time. This time supersedes the Offers Due Time listed above. FOB Destination shall be Lexington, Kentucky 40511 Provide removal and all necessary equipment, labor, materials, and incidentals to Replace 2 Intraoral x-ray machines and stands, MUST BE compatible with DEXIS software. *** See attached SOW for full details of requirement *** ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by emailing Jessica Geile at Jgeile@bop.gov or Dawn Hadden at dhadden@bop.gov. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** FMC LEXINGTON is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the attached SF1449 form. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Site visits will be accommodated for proposal purposes only and at the contractor's own expense. This is not a requirement to bid, but an opportunity to see the site if you choose. A site visit is scheduled as follows: - Address: FMC Lexington, 3301 Leestown Rd., Lexington, KY. 40511 - Time: August 4, 2023, at 9:00 AM EST. - Phone: (859) 255-6812 ext. 5531 or 5856 - We will have to run a background check on all vendors planning on attending - Please see attachment. Final due date for the background forms will be July 31, 2023, at 12:00 PM EST. This will give FMC LEXINGTON staff enough time to complete any and all background checks and create entrance authorization forms before the site visits. PLEASE SUBMIT NCIC FORMS DIRECTLY TO MS. GEILE @ Jgeile@bop.gov! ***DO NOT SUBMIT NCIC FORMS TO SAM.GOV*** Vendors attending will need to adhere to the following: - Cell phones, computers, cameras not permitted - Pictures will be taken by staff member present. - No weapons of any type or tools allowed on site. - Vendors will need to clear the front lobby metal detector and X-ray machine. - Vendors will need to dress appropriately. No tight-fitting clothing will be permitted entrance. Tape measure will be provided by the institution. Whatever pictures and measurements taken will be provided to vendors not able to attend the site visit upon request. Vendors may bring pens and papers for note taking. Thank you and if you have any further questions, please contact Ms. Geile at Jgeile@bop.gov or Mrs. Hadden at dhadden@bop.gov. As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms - offer and - offeror refer to a response to a solicitation that, if accepted, would bind the submitter to perform the resultant contract. The terms - bid and - bidder refer to an offer submitted in response to an Invitation for Bid (IFB). The term - proposal refers to an offer submitted in response to a Request for Proposal (RFP). The terms - quotation, - quote, and - quoter refer to a non-binding submission in response to a Request for Quotation (RFQ) which is not an offer. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid/Offer MUST be good for at least 60 calendar days after close of Buy, unless otherwise indicated. Shipping must be free of expense to the Government delivered, on board the carrier's conveyance (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). No partial shipments are permitted unless specifically authorized at the time of award. The Contracting Officer will indicate elsewhere in this solicitation as to whether responses will be evaluated for award based either upon (a) price and pricing factors only (Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or the Statement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this solicitation. Sellers MUST document what they are bidding for evaluation for award. Sellers must include, extended specs and/or manufacturer name and part numbers (if applicable). Failure to do this may result in non-consideration of the Quotation. This information is REQUIRED in order for a seller's Quotation to be evaluated for award. FAR 52.211-6, submissions can be sent directly to dhadden@bop.gov. In accordance with FAR 15.304(e), the evaluation factors other than cost/price, when combined, are significantly more important than cost or price; however, cost/price will contribute substantially to the selection decision.