This Combined Synopsis/Solicitation opportunity from Department Of The Interior was posted on July 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Z--Replacement of 3 HVAC Systems, TN and KY
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This procurement is a firm fixed price, 100% small business set-aside solicitation under NAICS code 238220 for the cyclic replacement of three HVAC systems at facilities within the Big South Fork National River and Recreation Area located in Tennessee and Kentucky. The work encompasses the removal of existing units and installation of new packaged units and split-system heat pumps, including all necessary electrical connections, refrigerant line sets, condensate drainage, sealed penetrations, and full startup and testing to ensure continuous cooling for the IT room. The contractor must comply with the National Electrical Code, maintain a minimum 14 SEER or current DOE efficiency standard, and use R-410A or the latest industry-standard refrigerant. Performance must be completed within 45 calendar days from receipt of the Notice to Proceed, with work anticipated between July and August 2026, and performance windows extending from July 30 to October 30, 2026. Proposals are due by July 24, 2026, at 5:00 PM EDT, with vendor questions due by July 10, 2026, and must be submitted electronically to Ashley_Warcewicz@ios.doi.gov. The contract is administered by the Department of the Interior through the Ser North Mabo office, with Ashley Warcewicz serving as the Contracting Officer and Stephen Wilmot as the Technical Point of Contact. All contractors must be registered in the System for Award Management (SAM) prior to award and maintain active registration through final payment, including accurate Unique Entity Identifier (UEI) information on proposal submittals. Proposals must include documentation of technical capability to perform HVAC replacement in compliance with applicable codes, past performance references, warranty terms, price quotes, and a completed FAR 52.212-3 representation and certification. The evaluation process follows a lowest price technically acceptable (LPTA) methodology, where technical capability serves as a mandatory pass/fail gate; only technically acceptable offers proceed to price evaluation. The contractor is required to coordinate work schedules with the Contracting Officer and COR five working days prior to performance start, remove all tools and materials daily, maintain OSHA and EPA compliance, adhere to NHPA and NEPA directives, and obtain liability insurance naming both the contractor and the United States as insured parties under Tennessee and Kentucky regulations. Payment must be submitted electronically via the Treasury’s Invoice Processing Platform after receiving COR approval
General Info
Agency
NAICS
Place of Performance
4564 Leatherwood Road, Oneida, TN, 37841, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Amendment 1 is issued to post questions and answers, schedule site visit for 7/15/2026 at 1pm EDT, meet at Park Headquarters: 4564 Leatherwood Road, Oneida, TN 37841, and to clarify that only 3 HVAC units are to be replaced. Due Date for proposals is extended 7/23/2026 at 5pm EDT.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This project is for Big South Fork National River and Recreation Area - Cyclic Replacement of 3 BISO HVAC Systems, TN and KY locations.
This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.
This proposed acquisition will be 100% small business set-aside procurement.
The NAICS code is 238220 plumbing, heating, and air-conditioning contractors, $19M
TYPE OF CONTRACT: Firm Fixed Price
Period of Performance 45 days after NTP
SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Interested Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quote. THESE REGISTRATIONS WILL BE COMPLETED BEFORE TIME OF AWARD.
Site Visit: Offerors are encouraged to perform site visit at any time to inspect the site and fully understand the requirement and conditions.
Vendor Questions cut-off date: July 10, 2026, 5:00 EDT send via-email to Ashley_Warcewicz@ios.doi.gov
Request for Proposals closes July 23, 2026, 5:00PM EDT send via-email all proposals to Ashley_Warcewicz@ ios.doi.gov
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