Z--Replacement of 3 HVAC Systems, TN and KY

This solicitation, numbered 140P5126Q0045, is a firm fixed price contract issued by the Department of the Interior under the Big South Fork National River and Recreation Area for the cyclic replacement of three HVAC systems across facilities in Tennessee and Kentucky, specifically at the Kentucky Ranger Station, Park Headquarters, Bandy Creek Facilities, and the PM Building in Oneida, TN. The procurement is strictly a total small business set-aside under NAICS code 238220, with an estimated ceiling of $19 million, and requires all offerors to be registered in the System for Award Management (SAM) prior to award and throughout performance. The work involves full removal of existing units, installation of new packaged units and split-system heat pumps meeting a minimum 14 SEER efficiency or current DOE standard, use of R-410A or equivalent refrigerant, and completion of all electrical connections, refrigerant line sets, condensate drainage, and sealed penetrations. The contractor must ensure continuous cooling for the IT room, conduct full startup and testing, and comply with the National Electrical Code, manufacturer specifications, and applicable state and federal safety, environmental, and historic preservation regulations including OSHA, EPA, NHPA, and NEPA. Proposals must be submitted via email to Ashley Warcewicz by 5:00 PM EDT on July 23, 2026, with vendor questions due by July 10, 2026, and a mandatory site visit scheduled for July 15, 2026, at 1 PM EDT at Park Headquarters. Offerors must include documentation of technical capability, warranty terms, pricing, payment information, past performance references, and completed FAR 52.212-3 representations. The government will evaluate proposals on a lowest price technically acceptable basis, where technical capability is a pass/fail gate—only technically acceptable offers proceed to price evaluation. Performance must be completed within 45 calendar days of Notice to Proceed, with work anticipated between July and August 2026. Contractors are required to carry liability insurance covering both themselves and the United States, comply with all BISO security and parking protocols, maintain clean worksites daily, and adhere to strict invoicing procedures through the Treasury’s Invoice Processing Platform after COR approval. The contract includes numerous incorporated FAR clauses on whistleblower rights, anti-kickback procedures, subcontractor restrictions, employment eligibility verification, and prohibition of inverted