Replacement of the Church Street & East Fillmore Avenue Culverts over Tannery Brook

Notice is hereby given that the Town of Aurora will accept sealed bids for: Replacement of the Church St. & E. Fillmore Ave. Culverts Over Tannery Brook Village of East Aurora, Erie County  PIN 5763.87 & 5763.88  BID D040611, D040612  The Owner is the Town of Aurora, and the worksite is in the Village of East Aurora. For Church St., the project's limits extend from approximately 119’ north and 30’ south of the existing culvert over Tannery Brook. For E. Fillmore Ave., the project's limits extend from approximately 178’ north and 202’ south of the existing culvert over Tannery Brook.  The work includes providing all labor, materials, machinery, tools, equipment, and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including but not necessarily limited to the following: replacement with a precast concrete box culvert & precast concrete wingwalls (Church St.) and replacement with a precast concrete three-sided structure and precast concrete wingwalls (E. Fillmore Ave.).  Medium stone fill will be placed in the vicinity of the wing walls and along Tannery Brook. The vertical concrete parapets will be replaced with steel pedestrian/bicycle rail. Sidewalk, curb, and curb ramps will be replaced on Church St. and new sidewalk and curb will be placed above the proposed structure on E. Fillmore Ave. Both locations will incorporate full depth pavement reconstruction.  The proposed work will be performed while traffic is maintained via an offsite detour.  This is a Locally Administered Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on September 1, 2024, as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.  There will be a pre-bid meeting scheduled for January 30, 2025 at 10:00 am, at the Church St. project location to discuss site details and requirements from the contractor.  The DBE goal for this project is 0%. The MBE goal for this project is 7.99%. The WBE goal for this project is 10.0%. The SDVOB goal for this project is 6.0%. The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at: https://www.dot.ny.gov/portal/page/portal/dotapp/ebo/instructions  No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.  Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the Town of Aurora Clerk’s Office at 575 Oakwood Ave, East Aurora, New York 14052, the Town of Aurora Highway Department at 251 Quaker Rd, East Aurora, New York 14052, or Azar Design Co at 295 Main Street, Suite 200 Buffalo, New York 14203 between the hours of 9:00 am and 3:00 pm Monday through Friday, or are also available electronically by contacting Harrison Sinatra, Project Engineer, Azar Design Co via email at contact@example.gov. No questions or inquiries regarding this bid will be accepted within seven (7) business days prior to the bid opening.  Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence.  Bids received from Contractors other than those on the official Plan Holders List will not be accepted.  Addenda will be emailed from Harrison Sinatra, Azar Design Co to Bidders listed on the official Plan Holders List.  An emailed response from the Bidder to the Addendum sent by Harrison Sinatra, Azar Design Co will act as proof that the Bidder received the Addendum.  In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum, and the Acknowledgement of Receipt of Addenda, page 40.  Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal.  All Addenda so issued shall become part of the Contract Documents.  Questions regarding the Contract Documents should be directed to Harrison Sinatra, Project Engineer, Azar Design Co either through email at: contact@example.gov or by telephone at +1 (555) 000-0000 x275.  Bidders shall promptly notify Harrison Sinatra, Project Engineer, Azar Design Co of any errors, omissions, conflicts, or ambiguity within the Contract Documents within seven (7) business days of bid opening.  All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications.  This is a unit price bid as described in the Instructions to Bidders.  No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.  The bidders will be required to provide an original copy with signatures and two (2) photocopies of their bid package.  Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.   Bids to be considered must be received in a sealed envelope clearly labeled, PINS 5763.87 & 5763.88 – Replacement of the Church St. & E. Fillmore Culverts over Tannery Brook, at Town of Aurora Clerk’s Office, 575 Oakwood Ave, East Aurora, New York 14052 by 10:00 am, local time, on Wednesday, February 12th, 2025, at which time they will be opened and read. Bids received after the above noted time will not be accepted.   The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment, and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid.  The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract.  If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at:  https://www.osc.state.ny.us/state-vendors/vendrep/profit-construction-questionnaire-cca-2.  Please note if you file online through the OSC site, a responsibility review must still be completed by NYSDOT before work can start. Therefore, once certified on-line, you must notify NYSDOT via email at?contact@example.gov?which will initiate the review process. If you file online and do not notify NYSDOT within 3 months, it may be necessary for you to resubmit and recertify, restarting the process.   The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968, and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.   The Town of Aurora reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Town of Aurora before any award of contract may be made.  Receipt of bids by the Town of Aurora shall not be construed as authority to bind Town of Aurora.     The work will begin no later than ten (10) calendar days from Notice to Proceed and ready for final payment on 10/20/2025.   The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.  Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 7.99% Women Owned Sub-Contracting Goal: 10.0% Service-Disabled Veteran-Owned Business Contracting Goal: 6.0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:02/12/2025 Contract term: 6 months County(ies): All NYS counties This is a subcontract opportunity issued by Foit-Albert Associates, Architecture, Engineering and Surveying, P.C.