Request for Applications (RFA) for Residential Care Services for Eligible Ryan White Program Clients in Los Angeles County

The County of Los Angeles, Department of Public Health is soliciting applications through RFA DPH-RFA-2026-006 for qualified organizations to provide Residential Care Services to eligible Ryan White Program clients within Los Angeles County. The contract, with a base period beginning September 1, 2026, and ending February 28, 2031, may be extended at the County’s sole discretion for up to three additional one-year periods, resulting in a maximum potential term of seven years and five months. The estimated contract value is $108,370, representing base funding with no option periods, escalation clauses, or contingency amounts specified. Proposals must be submitted as a single searchable Adobe PDF not exceeding 60 MB, emailed to the designated address with a strict subject line format; hard copies, faxes, and hyperlinked files are prohibited. The response deadline is June 12, 2026, and applicants must include all required exhibits, including a budget using County-prescribed templates, certifications on socioeconomic status, and compliance documentation. Contractors must meet stringent operational and compliance requirements, including maintaining safe and sanitary residential environments, employing staff who undergo mandatory background checks via the California Department of Justice, and securing prior written approval for all key personnel and subcontractors. The County retains absolute authority to approve or disapprove staff, including the Program Director, and requires contractors to prioritize hiring laid-off County employees. HIPAA compliance is mandatory under Exhibit H, including prompt notification of any Protected Health Information breach within three business days and full return or destruction of PHI upon contract termination. Contractors must also comply with the HIV/AIDS Bill of Rights, implement a Clinical Quality Management program aligned with federal and state standards, maintain emergency preparedness plans, and adhere to strict data security protocols, including secure electronic media destruction. Additional obligations include using recycled-content paper to the maximum extent, complying with California’s Charitable Purposes Act, and avoiding any organizational conflicts of interest, including disclosure of prior involvement in solicitation development. All invoices must be submitted electronically monthly in arrears to DHSP-Finance@ph.lacounty.gov, and financial records must conform to GAAP with fully traceable personnel time and cost allocation documentation. Failure to meet any mandatory requirement may result in disqualification or contract termination.