Request for Information (RFI): Tax Deed Auction Services

Notice of Intent to Designate Sole Source/Sole Brand: This Request for Information (RFI)/Notice of Intent to Designate Only Reasonable Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment. The following commodity or service is thought to be available from only a sole source (or one reasonable source) and is the only commodity/services that meets the County’s needs: The Records, Taxes, and Treasury (RTT) Division seeks to procure an Only Reasonable Source of Tax Deed Auction Services from RealAuction.com LLC, to provide a comprehensive online auction platform for the administration and execution of pre, in-process, and post-tax deed auction activities, known as REALTDM (Tax Deed Management) web-based application. The required system must provide a secure, web-based software solution for conducting tax deed auctions in compliance with applicable state and local regulations; must provide real-time bidding functionality for registered users, integration directly with the Tax Collector's TaxSys tax collection and billing system, minimizing implementation time and costs while providing hosting and maintenance of auction data, historical results, and bidder registrations; and provides secure data management and system uptime guarantees. This RFI will remain posted until closing date and time. Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation. If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable. The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.