Request for Proposal - Commissioning Agent Services for Juliet W. Long HVAC

The contract involves providing commissioning services during the construction phase of HVAC improvements at the Juliet W. Long facility, managed by the Town of Ledyard in Connecticut. The scope includes verifying the installation, start-up, and functional testing of new systems such as supply air ductwork, split-system VRF units, a DOAS unit, and the replacement of existing RTUs. The solicitation is open to all vendors, with responses due by October 30, 2025, and a vendor Q&A window open until October 22, 2025. Plans and specifications will be provided exclusively to principal firms, indicating a selective distribution process. The contract value is estimated between $50,000 and $150,000, with delivery on an FOB Destination basis, and payment terms to be specified by the vendor. The available documentation reveals minimal contractual and regulatory detail, with no specific FAR clauses or federal regulations incorporated or referenced. The terms are limited to general delivery and payment conditions, and no evaluation criteria, award methodology, or detailed contractual clauses are included. Supporting materials such as plans and specifications are referenced but not included in the public documents. Administrative details specify that all contractual and project management communications should be directed to Matthew Bonin at the Town of Ledyard. No special requirements, security clearances, or unique contractual provisions are identified, and the procurement is structured as an open, non-set-aside opportunity. Overall, the contract emphasizes construction verification services with limited formal contractual or regulatory complexity, relying on detailed plans to be provided to qualified firms.