Request for Proposal Property Maintenance Services SSA #5 and the City of Moline, IL

The contract involves providing property maintenance services for the Special Service Area #5 in Moline, Illinois, under the auspices of the City of Moline. The initial term begins on November 16, 2025, and is set for one year, with the possibility of two additional one-year renewals based on performance and mutual agreement. The scope of work includes various property maintenance tasks as outlined in the RFP, which emphasizes the importance of compliance with specified standards, including insurance requirements, and adherence to procurement procedures. The contract size is estimated to range between $50,000 and $200,000, and the selected vendor will be responsible for performing maintenance services as requested by the City, with the potential for ongoing work during renewal periods. The procurement process is highly structured, with a clear timeline for proposal submissions, questions, and contract negotiations. The RFP process incorporates detailed submission guidelines, evaluation criteria, and compliance requirements, including insurance coverage and documentation. The City of Moline has designated Eric Griffith as the primary contact for inquiries, and interested vendors are directed to submit proposals through the Ion Wave platform. The contract aims to ensure quality property maintenance services for SSA #5, supporting the City’s broader efforts to maintain and enhance public spaces and infrastructure within the designated area. The inclusion of references to other procurement documents indicates a comprehensive approach to vendor selection, emphasizing transparency, compliance, and competitive bidding.