Request for Proposals

The Waukee Community School District Nutrition Services is soliciting proposals for a foodservice chemical vendor to provide cleaning and sanitation supplies for the 2024-2025 school year. The contract covers the supply and delivery of commercial-grade products, including dish machine detergents, sanitizers, floor cleaners, and food rotation labels, across 18 school sites in Iowa. The initial term runs from July 1, 2024, to June 30, 2025, with options for three additional one-year renewals. Award selection is based on a best-value trade-off analysis totaling 100 points, with the highest weights assigned to price (51 points), service characteristics such as delivery frequency and emergency response time (30 points), product line completeness (10 points), and ordering capabilities (9 points). Vendors must comply with strict safety and regulatory standards, including USDA School Nutrition Programs, EPA, and ASTM benchmarks. Key requirements include the provision of Safety Data Sheets for all products and adherence to Iowa Code regarding criminal background checks and sex offender registry laws for all personnel accessing school property. The contractor is responsible for destination-based delivery to assigned locations, ensuring all packaging is in good order and products include valid expiration dates. Required submissions include a detailed chemical bid sheet, non-collusion and lobbying certifications, and assurances of civil rights compliance. The district maintains the right to terminate the contract for convenience with thirty days written notice.