Request for Proposals for Professional Energy Engineering Services for the State Energy Conservation Office (SECO) Local Government Enegy Program

The contract involves providing professional energy engineering services to support the Texas State Energy Conservation Office’s Local Governments Energy Program. The selected firm must be licensed engineers based in Texas with extensive experience in conducting energy assessments, conservation audits, and resource management activities for public facilities, especially schools and local governments. The scope includes performing energy evaluations, preparing technical reports, delivering ongoing technical assistance, and supporting training initiatives across Texas public entities. Deliverables are scheduled monthly, quarterly, and annually, with all reports and project files uploaded electronically into SECO’s reporting portal. The contract, anticipated to run from October 2025 through 2028, emphasizes compliance with federal and state regulations, including intellectual property rights, nondiscrimination, debarment, lobbying restrictions, and confidentiality provisions, which are incorporated through numerous attachments and exhibits. The procurement process employs a qualifications-based evaluation, assigning significant weight (60%) to relevant technical assistance experience, with additional emphasis on personnel qualifications (25%), internal controls (10%), and training experience (5%). Proposals are evaluated solely on demonstrated competence and qualifications, with no initial cost submission required; cost negotiations occur only after ranking. The contract is non-exclusive, with the government reserving the right to issue additional solicitations. Contract administration details specify that all payments are made upon written acceptance of services, with invoices due monthly and supporting documentation required. The contract incorporates federal clauses on patent rights, data rights, and certifications, and mandates submission of a HUB subcontracting plan if subcontracting is planned. Proposal submissions must be organized, signed, and submitted electronically via a designated portal before the deadline, with all required forms and certifications included. No explicit packaging, labeling, or shipping standards are specified, and inspection and acceptance are performed by the government based on compliance with performance standards and contractual obligations.