Request For Proposals For Recyclable Materials, Organic Materials, Solid Waste, And C&D Debris Collection, Transfer, Processing, And Disposal

The City of Benicia is seeking a single franchised contractor to provide comprehensive waste and recycling services under a seven-year term with an option for up to three additional years, covering all single-family, multi-family, and commercial customers citywide. The scope includes automated collection of solid waste, recyclables, and organic materials; bulky item pickup; household hazardous waste programs featuring weekly curbside, on-call, and drop-off services; street sweeping; billing; customer support; and extensive public education. The selected entity must supply new SB 1383-compliant containers standardized by color—gray for solid waste, blue for recyclables, and green for organics—with a minimum ten-year useful life and a five-year warranty, and must comply with state regulations including SB 1383, SB 54, and Advanced Clean Fleets. The contractor is responsible for achieving diversion rate targets, processing materials to meet U.S. Composting Council Class 1 standards, and ensuring contamination limits in compliance with 14 CCR, while also operating approved facilities such as Keller Canyon Landfill and Pacific Rim Recycling. All labeling must display the City’s name and logo, prohibit contractor branding, and be pre-approved by the City. Proposals will be evaluated based on responsiveness, company qualifications, technical approach to collection and processing, acceptance of franchise terms, cost reasonableness, safety, due diligence, and alternate facility plans, with no numerical weights assigned but award determined by best value, not lowest price. The contractor must maintain key personnel with City approval, comply with strict conflict of interest rules prohibiting City officials from holding ownership stakes, and cannot offer gifts to City representatives. Exclusivity is granted for collection but not for source-separated materials, and the contractor must fully cooperate with successors upon contract termination. Cost proposals must reflect potential 10-year service periods, with rate adjustments permitted only for unforeseen legal or market changes outside the contractor’s control. The contractor must submit electronic proposals via the OpenGov portal by September 4, 2026, including an executed Draft Franchise Agreement with tracked changes, Excel cost data, and supporting certifications including the Iran Contracting Act and Anti-Collusion Affidavit. All operational and financial records must be retained for five years post-contract, and the contractor is barred from legal challenges against the City. No federal acquisition regulation clauses apply, as the contract uses internal Articles and Exhibits, and no government accounting identifiers, CLINs, or COR/COTR details are provided.