Request For Proposals For The Lease Of 10,816 Sf That Consists Of 9,116 Sf Of Usable Office Space And 1,700 Sf Of Conditioned Warehouse Space In Austin, Texas For The Health And Human Services Commission (HHSC)

The contract involves leasing approximately 10,816 square feet of space in Austin, Texas, to support the operations of the Health and Human Services Commission. The space comprises 9,116 square feet of usable office area and 1,700 square feet of conditioned warehouse, with the lease starting no earlier than February 2027. The Texas Facilities Commission (TFC) is soliciting proposals under a competitive process governed by Texas Government Code, Chapter 2167, with a focus on obtaining the best value through a weighted evaluation that emphasizes price (50%), condition of the property (25%), experience and financial stability (20%), and location (5%). Proposals must meet detailed specifications, including proximity within 10 miles of a major USPS facility, compliance with Texas Accessibility Standards, and specific signage, safety, parking, and security requirements. The lease will be executed using a standard non-negotiable state contract template, contingent on legislative funding and approval. The solicitation emphasizes strict adherence to submission procedures, requiring one original and four copies of a comprehensive proposal package submitted by September 23, 2025. Proposals must include detailed cost schedules for both five- and ten-year lease options, with costs broken down per square foot for rent, janitorial, and utilities, and must incorporate CPI-based escalation clauses. The contract incorporates numerous state-specific certifications and representations, including compliance with laws regarding child support, anti-boycott statutes, and disclosure of interested parties. Inspections and acceptance of the premises occur at the destination site, with the lessee reserving rights to inspect during construction and prior to occupancy to ensure compliance with all applicable laws, safety standards, and contractual requirements. The agreement also mandates security measures, background checks for personnel, and detailed provisions for modifications, assignment, and ongoing compliance, ensuring the leased space fully supports operational, safety, and accessibility needs of the agency.