Request for Proposals RFP No. 26-003 Sealed Proposals for Life Insurance Benefits

The Hawaii Employer-Union Health Benefits Trust Fund (EUTF), under the Hawaii Department of Budget and Finance, has issued Request for Proposals (RFP No. 26-003) to solicit sealed bids for administering Life Insurance Benefits for active employees and retirees. The solicitation, posted on December 1, 2025, requires proposals by January 9, 2026, aiming to award contracts covering both active and retiree plans to a single offeror. The scope encompasses full provision of life insurance benefits consistent with the detailed plan summaries covering 2027-2031, set at a fixed premium rate of $4.12 per member per month. Offerors must demonstrate compliance with applicable federal and state regulations, including HIPAA privacy standards, and submit comprehensive documentation including formal offer forms, questionnaires, and performance guarantees. The contract encompasses deliverables such as issuance of master policies, plan booklets, customer service capabilities, and ongoing administration, supported by detailed technical and data interface specifications (notably Exhibit E, the 834 file layout for enrollment and claims data exchange). Evaluation of proposals is based on a best value trade-off approach prioritizing benefit adequacy for the fixed premium (65 points), financial stability (20 points), agreement to perform services as specified (10 points), and relevant experience (5 points). The contract structure is firm fixed price with multi-year terms and optional extensions for retiree coverage. Special requirements include strict personnel qualifications, disclosure and avoidance of conflicts of interest, and adherence to security protocols safeguarding personal information. The contractor must comply with tax and regulatory certifications and maintain confidentiality per Hawaii statutes, with breach reporting and data destruction obligations mandated. Contract modifications exceeding $25,000 or 10% in value require additional tax clearances. Subcontracting is restricted without prior state approval. Proposal submissions may be electronic or hard copy, with specific format and content requirements, including separate master and redacted versions to protect confidential data. Overall, this procurement seeks a financially stable, experienced life insurance provider with proven administrative capacity to serve Hawaii’s public employee benefits program under rigorous legal and performance standards.