Request for Qualification for Access Control and Closed-Circuit Television (CCTV) for the Tampa Convention Center

The City of Tampa, through its Convention & Tourism department, is seeking qualified vendors to provide Access Control, License Plate Reader (LPR), and Closed-Circuit Television (CCTV) services for the Tampa Convention Center under Solicitation Number 26-P-00337. Proposals must be submitted electronically through the OpenGov eProcurement Portal by June 23, 2026, and must comply with strict formatting requirements, including submission as a single PDF without special characters in filenames. The solicitation is not price-driven; awards will be made to the most qualified respondent whose proposal best meets the City’s needs, emphasizing technical expertise, experience with similar services, certifications of personnel, and past performance—including prior work with the City. Key deliverables include installation and maintenance of security systems, software and hardware upgrades, camera troubleshooting, and user training, all performed at the Tampa Convention Center and other City facilities. Contractors must be prepared to undergo mandatory background checks for all personnel, provide resumes and certifications, and comply with federal labor laws including the Davis-Bacon Act, Drug-Free Workplace Act, and Clean Air Act, as well as Florida and EPA environmental standards. Failure to meet performance standards may result in daily monetary deductions of $100. All proposals must include an ADA Affidavit, Accessibility Conformance Report, and Supplemental Accessibility Report, and must adhere to public records requirements with indemnification agreements required if any materials are claimed exempt from disclosure. The contract does not specify monetary value, hourly rates, or total estimated funding, leaving pricing details blank for bidder completion against service hour categories such as 600 hours for normal new installations and 300 hours for emergency service calls, with “More or Less” flexibility. Payment will be processed via the City’s DMI-30 form, with no use of federal electronic invoicing systems like WAWF. There are no contractual options, no FOB terms defined, and no military packaging or labeling standards required. Contract administration will be handled by the City’s Director of Purchasing, though no named Contracting Officer or technical representative is disclosed. Compliance with subcontractor reporting via the DMI-40 form, anti-lobbying requirements under the Byrd Amendment, and debarment/suspension provisions under 2 CFR Parts 180 and 3000 are mandatory. Surviving obligations upon contract termination include confidentiality, indemnification, licensing rights, and ongoing background check compliance. All submissions must be fully consolidated into one volume