Request for Qualifications ENGINEERING DESIGN SERVICES for the Hospital ATS/ Automatic Switch Gear Stony Brook University Hospital

AD ID# 2121299 Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed RFQ (Request for Qualifications) will be held. If you are interested in providing qualifications for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following: Stony Brook University Hospital is seeking a firm to provide electrical engineering design documents for an electrical upgrade to various Hospital ATS switches. Firms will need to provide Mechanical Engineering Services via Request for Qualifications solicitation following NYS Construction-Related Consultant Contracting Procedures 7555           https://www.suny.edu/sunypp/documents.cfm?doc id=431 The main features of the work shall include, but not be limited to the following: Scope of Work: Stony Brook Medicine consists of the Stony Brook Hospital (Hospital), Linear Accelerator (LINAC), Heart Institute (HI), and the Major Modernization Project (MMP). There are a total of 24 existing ATSs located throughout Stony Brook Medicine that needs to be evaluated for replacement. An Engineer (Consultant) shall provide all professional services as may be necessary for the replacement/upgrade and installation of the hospital’s ATSs. These services shall include, but not be limited to, the following: Survey and collect field information. Provide a new updated One-line diagram of all Stony Brook Hospital (Hospital), Linear Accelerator (LINAC), Heart Institute (HI) and the Major Modernization Project (MMP). The one-line diagram is to include, but is not limited to, Substations - Normal/ Emergency-ATS (44) - Distribution Panels - Branch Panels - affected areas within the hospital. Verify and provide updated digital panel schedules for all panels. Evaluate existing ATS for replacement with a maintenance bypass. Determine working clearance, if existing electrical rooms can fit new ATS/Equipment if not, determine new location with Hospital PMO. Determine the correct wiring methods for removing the electrical connections of the new ATS Switches. Determine the maximum ampacity listing (Rating) of the new ATS and cable (NP & EP) and ATS is rated for 130% of the load. Ensure all new equipment/ATS are connected to the existing TCL system. Provide a schedule for all new and existing feeder cables and conduits. Provide short circuit, load, and arc flash coordination study reports. Basis of Design (BOD) report. Schematic Design. Construction Documents. Provide a ROM for construction cost with a schedule of values. Construction Administration / Commissioning Complete sets of Contract Documents for RFQ may be obtained free of charge from Michael Dillon, Stony Brook University Hospital Purchasing, at contact@example.gov. Documents will only be provided to interested firms electronically via e-mail for this project.  This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued.  RFQs submitted by firms who have obtained forms in any other manner will be considered informal. TimeLine: RFI's (Request for Information - Technical Questions) All Bidders’ questions must be submitted in writing, citing the particular RFQ page, section, and paragraph number where applicable to contact@example.gov by June 12th 2025, 4:00 PM.   Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the firm’s response to this RFQ.   RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all interested firms who have requested this RFQ by June 16th, 2025, or as soon thereafter as possible.  Only written answers are official. Submission of RFQ – RFQ’s must be sealed, one (1) with all original signatures marked ORIGINAL and five (5) copies submitted in accordance with the instructions contained in this RFQ.   RFQs, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Michael Dillon 2000 Ocean Avenue Suite 1 Ronkonkoma, NY  11779.  RFQ 24/25-073 ATS Replacement Design June 20th, 2025, 11:00 am RFQ Opening:  Qualifications will be opened on June 20th 2025, at Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room 11:00 am. Estimated time frame for design: Final construction documents are required within a mutually agreed-upon period of time following the issuance of a purchase order. This is a two-year contract. Consultant Minimum Qualifications Minimum of five (5) years’ experience of completed major electrical, including NFPA 110 critical power, projects within hospitals of similar size with associated rules and regulations. Work portfolio to be included in RFQ package. Bidders must supply at least three references from similar clients that they have successfully completed in the last five years Must have experience with LEED/sustainable design. Principal must be NYS licensed architect. Provide a list of staff members, titles, and credentials. Must be familiar with the Certificate of Need (CON) documents utilized by Stony Brook Medicine representatives. Stony Brook Medicine (SBM) is committed to following the Hospital's leadership mandate to implement sustainable and/or energy-conserving products/building materials that would be required to achieve a minimum of LEED Silver status.  LEED certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM. Therefore, procured products shall meet the established sustainable standards consistent with their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional Furniture, CertiPUR-US for products containing foam material, etc.  All vendor estimates, proposals, and quotes must be accompanied by the appropriate reference to the respective certifying agency and or the products within the design that meet these standards. N.Y. State Finance Law §139-l Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers. Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification. The certification required above can be found on Exhibits E and H which the bidder must submit with this bid. This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”.  This restricted period will be in effect until an award for this product and/or service has been fully executed.  Vendors are cautioned that the only permissible contact for this procurement is Michael Dillon Hospital Purchasing contact@example.gov  Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency.  The successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law. The successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit MWBE and SDVOB Utilization Plans on forms 7555-15 with their RFQ response if a Consultant or Utilization Plans on forms 7557-107 and 7564-107 if a Contractor with their IFB response. The University recommends that vendors file the required CCA-2 online via VendRep. To enroll in and use the VendRep, see the VendRep instructions at http://www.osc.state.ny.us/vendrep/vendor index.htm or go directly to the VendRep online at http://portal.osc.state.ny.us. To requires assistance, contact the Office of the State Comptroller’s (“OSC” Help Desk at +1 (555) 000-0000 or +1 (555) 000-0000 or by email at contact@example.gov The State University Hospital @ Stony Brook reserves the right to request clarifications from offerors for the purpose of assuring a full understanding of responsiveness and further reservices the right to permit revisions from all offeror’s determined to be susceptible to being selected for contract award, prior to award. State University Hospital @stony Brook reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions. State University Hospital @ Stony Brook reserves the right to eliminate mandatory requirements unmet by all offerors. Any additional vendor terms which are attached or referenced with a submission shall not be considered part of the RFQ or proposal, but shall be deemed included for information purposes only. State University Hospital @ Stony Brook reserves the right to terminate any resulting contract in the event it is found that (1) the certification filed by the offeror in accordance with the State Finance Law sections 139-j and 139k was intentionally false or intentionally incomplete; and/or (2) the submission or offeror in accordance with Tax Law Section 5-a was false or incomplete. Upon such finding, the Hospital may exercise its termination right by providing written notification to the consultant in accordance with the written notification terms of the contract. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 23% Women Owned Sub-Contracting Goal: 7% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:06/20/2025 11:00 AM REQUEST FOR QUALIFICATIONS-DESIGN CONSULTANT Contract term: 4 years County(ies): All NYS counties Location: Stony Brook New York Business entities awarded an identical or substantially similar procurement contract within the past five years: N/A