Request for Qualifications - On-Call Materials Testing / Engineering Services

Draper City is issuing a Request for Qualifications to establish multiple on-call contracts with qualified engineering and materials testing firms for a period of three years, with the possibility of two additional one-year renewals, extending the total contract duration to up to five years. The scope encompasses a broad range of services including materials testing, inspection, quality assurance, and engineering consulting across various disciplines such as structural, geotechnical, geological, hydrologic, and water conveyance projects. The services are to be performed on an as-needed basis, with work conducted both in the field and laboratory settings, adhering to applicable standards and regulations. The procurement process involves posting bid documents on the Utah Public Procurement Place, with responses due electronically by October 23, 2025, and questions to be submitted by October 22, 2025. Draper City reserves the right to reject any or all submissions and may award contracts to multiple firms based on qualifications, experience, and proposed rates. The contractual framework is governed by custom terms and conditions specific to Draper City and the State of Utah, with no federal FAR clauses incorporated. Key contractual provisions include the requirement for insurance coverage, the authority of the City to modify or terminate the agreement, and the stipulation that all work must comply with local laws and standards. The agreement emphasizes that it supersedes prior arrangements, and any modifications must be in writing. The RFQ specifies evaluation criteria focusing on the firms’ qualifications, relevant experience, key personnel, references, and fee schedules, with no explicit weighting or adjectival ratings assigned. The process allows for the selection of multiple firms, with the initial contract lasting three years and optional renewals, and includes provisions for fee adjustments via annual COLA not exceeding 4%. Administrative details such as invoicing, payment procedures, and contract management contacts are minimal, with the expectation that the selected firms will provide necessary documentation, including proof of insurance and business licenses, prior to contract execution. The RFQ also requires firms to complete certifications and disclosures related to proprietary information, disciplinary actions, and licensing, with strict response deadlines and formatting requirements to ensure compliance. Overall, the procurement aims to secure qualified, experienced firms capable of providing comprehensive materials testing and engineering services to support Draper City’s infrastructure projects over a multi-year period.