This Solicitation opportunity from Department Of State was posted on August 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for quotes for Preventive Maintenance services for Building Automation systems

Closed

19SF2026Q0016Federal

Submission Closed09/15/2026, 08:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238210

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AI Contract Overview

The U.S. Consulate General Cape Town, South Africa, is soliciting quotations under Solicitation No. 19SF2026Q0016 for a firm-fixed-price contract to provide preventive maintenance services for its Building Automation Systems (BAS). The scope of work includes quarterly preventive maintenance, investigation and troubleshooting, adjustments, and functional evaluations to prevent system malfunction and deterioration. The contract consists of a one-year base period with four subsequent one-year option periods. Award will be granted to the responsible offeror submitting the lowest-priced, technically acceptable quotation. Interested vendors must attend a mandatory pre-quotation conference and site visit on September 8, 2026, at 10:00 SAST, and submit electronic quotations by September 15, 2026, at 10:00 SAST. Technical acceptability is based on the offeror's methodology, quality control approach, availability of specialized tools and resources, and evidence of Defense Base Act (DBA) insurance. Requirements for submission include a completed SF-1449, IRS Form W-14, proof of active SAM registration, and a list of relevant past performance from the last five years. Additionally, the contractor must employ manufacturer-certified technicians and adhere to strict security classification and packaging guidelines for all deliverables.

General Info

U.S. Consulate Cape Town seeks maintenance services for building automation systems through 2030.

Agency

Department Of State → American Consulate Cape Town

NAICS

238210 - Electrical Contractors and Other Wiring Installation Contractors

Place of Performance

Cape Town, ZA-WC, 7495, ZAF

Set-Aside

NONE

Documents

D3060 BAS Preventative Maintenance SOW, Revision 0

sow

High

RFQ 19SF2026Q0016 Preventive Maintenance Services, Cape Town

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 21

Solicitation

Response DeadlineSep 15

Deadline has passed

Submission Closed

09/15/2026, 08:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → American Consulate Cape Town

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → American Consulate Cape Town

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Natheer Ford

contact@example.gov

+1 (555) 000-0000

French Smith-O'Connor

contact@example.gov

+1 (555) 000-0000

Full Description

The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0016 for the provision of Preventive Maintenance Services for the Building Automation systems. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.

The complete solicitation package and statement of work is attached to this notice. Interested vendors are responsible for reviewing the solicitation package and statement of work in its entirety and complying with all instructions, requirements, and submission procedures contained therein.

A mandatory pre-quotation conference and site visit will be held on Tuesday, September 8 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.

Quotations must be submitted electronically to capetown_quotation@state.gov no later than Tuesday, September 15, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.