Residential HVAC Replacement Services

The U.S. Embassy Ottawa is seeking contractors to replace seven existing R-22 HVAC units and furnaces at the residence located at 1500 Lisgar Road in Ottawa, Ontario, Canada. The work involves the full removal of outdated equipment and installation of new high-efficiency split-system HVAC units using R-454B or R-32 refrigerants, including all associated ducting, electrical wiring, refrigerant piping, insulation, and structural supports. All equipment must meet a minimum of 16 SEER and 96% AFUE efficiency ratings, comply with applicable standards such as ASHRAE 15 and 34, NBCC 2020, OBC 2024, OESC 26th Edition, and TSSA Gas Distribution Regulations, and be serviceable by local technicians. The contractor must provide commissioning reports, refrigerant recovery and disposal documentation, warranty papers, TSSA gas authorization, and as-built markups. Work must begin within 10 calendar days of the Notice to Proceed and be completed within 45 consecutive calendar days thereafter, with all inspections and final acceptance occurring at the work site by the Contracting Officer or designated representative. The solicitation, issued under number 19CA5226Q0020 and posted on July 31, 2026, with a response deadline of August 21, 2026, is a combined procurement under NAICS code 238220 and follows a Lowest Price Technically Acceptable (LPTA) evaluation method. Proposals must be submitted as a single PDF package not exceeding 30MB, including SF-1442 with a detailed price breakdown, a performance schedule bar chart, a technical and business management proposal, proof of active SAM registration, and supporting technical documentation such as equipment catalog cuts and permit applications. Offerors must be registered in SAM, provide a Taxpayer Identification Number, and comply with federal representation requirements including disclosures on covered telecommunications equipment. Security requirements mandate that all personnel be vetted by the Government, with full personal information submitted within ten days of award. A minimum of one English-speaking supervisor must be present on-site at all times, and all workers must comply with U.S. government identity verification standards under HSPD-12 and FIPS 201. The contract includes clauses on whistleblower protections, contractor authorization in Canada, and warranty of construction, but contains