RFB-605-2700000036-1 | Janitorial Svc Boone Co Real ID

The Kentucky Transportation Cabinet’s Department of Vehicle Regulation is soliciting janitorial services for its Real ID Office located in Burlington, KY, through Request for Bid RFB-605-2700000036-1. The contract is targeted at providing nightly cleaning services five nights per week outside standard business hours at a 5,211-square-foot facility serving approximately 25 employees and 100–200 daily visitors. The initial contract term runs from August 31, 2026, to August 31, 2027, with the option for four additional one-year extensions. Bidders must hold a minimum of $1 million in commercial general liability insurance with the Kentucky Transportation Cabinet listed as an additional insured under a primary, non-contributory ACORD certificate and must possess an AM Best rating of O+ or higher; failure to meet these requirements will render a bid non-responsive. All personnel must pass state-mandated criminal background checks through the Kentucky State Police and Administrative Office of the Courts, including a National Sex Offender Registry screening; individuals with histories of sexual misconduct, theft, or felony convictions are permanently disqualified. Each employee must sign a confidentiality agreement and submit to a pre-hire check conducted within 30 days of employment. The evaluation process is a best-value trade-off approach, with price carrying 95% weight and vendor experience limited to 5 points based on months in business—bidders must have operated for at least 24 months to be eligible. Past performance within the last 12 months is reviewed for risk, and vendors with documented poor performance may be deemed non-responsible. Submission is exclusively electronic through the Kentucky Vendor Self Service portal, with required attachments including a Site Visit Validation Form, Bidder Qualifications, and Completion of Semi-Annual & Annual Cleaning schedules, along with affidavits, a Certificate of Insurance, and Consent for Background Checks. No UEI, CAGE, or small business certification is required, though qualified nonprofit entities employing individuals with severe disabilities may claim special status under 200 KAR 5:410. The contractor must conduct monthly joint inspections with the agency’s designated representative, Rachelle Conrad, using a standardized form; all work must meet defined performance standards, including a six-step floor treatment method with two coats of sealer and four coats of wax. Strict operational rules prohibit the use of agency phones and hiring of state employees or their immediate family members. Proposals