RFB-660-2700000059-1 | KDFWR Ventrac Slope Mower

The Kentucky Department of Fish and Wildlife Resources (KDFWR) is seeking to procure a single new Ventrac Slope Mower, specifically the model 4520Y KN with Kubota D902 engine, equipped with weight transfer system, SDLA hand controls, four rear weights, front fenders, and foot pegs, under solicitation RFB-660-2700000059-1. The solicitation, issued on August 7, 2026, requires responses to be submitted electronically through the Kentucky Vendor Self Service portal by 3:00 PM Eastern Time on August 19, 2026, with no paper submissions accepted. Delivery must be made F.O.B. destination freight prepaid and allowed to the agency’s address at #1 Sportsman’s Lane, Frankfort, KY 40601, with vendors required to specify their best delivery time in working days after request order. Evaluation will follow a Best Value - Ranking Approach, with price carrying 90% of the total score, while delivery and warranty each account for 5%, allowing for trade-offs between cost and non-cost factors. The contract type is not formally classified under federal nomenclature but is structured as a single-line item bid with no options or ranges specified, and no estimated contract value is provided due to the absence of completed pricing data. The equipment must be new, of the latest model, and meet minimum essential specifications outlined in the solicitation, with any proposed alternate brands or specifications requiring full disclosure and approval. Acceptance occurs at the destination and is conducted by KDFWR, who retains the right to inspect and reject any items not conforming to specifications, including defects in material or workmanship. Warranty must provide a minimum coverage of 60 months or 2000 operating hours, whichever comes first, and vendors must maintain liability insurance with a minimum limit of $1 million, with insurers rated B+ or higher by AM Best and naming the Commonwealth of Kentucky as additional insured. Compliance with Kentucky state laws is mandatory, including submission of Kentucky Tax Registration Form 10A100, disclosure of prior violations of tax and employment laws, and adherence to the CIO-126 AI Policy requiring written disclosure of any generative AI usage. Additional mandatory submissions include notarized affidavits for resident or qualified nonprofit bidder status, certifications of non-participation in foreign boycotts, and affirmative action plans for non-discrimination