RFB-758-2600000652-3 | Janitorial Services-DOC Probation & Parole Offices

The Kentucky Department of Corrections is seeking qualified vendors to provide comprehensive janitorial services across its Probation and Parole offices statewide under solicitation RFB-758-2600000652-3, with responses due by August 14, 2026. The scope of work includes daily and weekly cleaning tasks such as restroom sanitation, waste removal, facility maintenance, and adherence to strict cleaning schedules across multiple locations, with all services performed Monday through Friday between 8:00 a.m. and 4:30 p.m. Vendors must submit inspection reports jointly signed with agency representatives, maintain posted cleaning schedules and MSDS sheets, and resolve all identified deficiencies within 48 hours of notification. Performance will be evaluated solely based on price (90%) and years in business (10%), with awards made under a best value ranking approach where higher-scoring proposals are preferred regardless of being the lowest price. The contract includes an optional renewal period requiring vendor consent for any modifications, and the Commonwealth retains the right to cancel with 30 days' written notice or terminate due to insufficient funding. All vendors must provide a Certificate of Insurance naming the Commonwealth as an additional insured on a primary and non-contributory basis, and the insurer must hold an AM Best rating of B+ or higher, extending coverage to all subcontractors. Foreign entities must submit a Certificate of Authority from the Kentucky Secretary of State unless exempt, and all offerors must complete the required Kentucky Tax Registration Form 10A100. Bidders claiming qualified status as Kentucky Industries for the Blind, nonprofit organizations under KRS Chapter 163, or agencies serving individuals with severe disabilities must submit a notarized annual affidavit. Pricing submissions are to be made via Attachment B, which includes estimated square footage per region but lacks completed pricing data, making the total contract value unspecified. Services must be performed F.O.B. destination with the vendor covering all freight charges. Compliance with state regulations including KAR 200:5:330, KRS 45A.485, and federal accessibility standards such as Section 255 of the Telecommunications Act is mandatory. Proposals must be submitted electronically in Word, Excel, or PDF format only, with no paper submissions accepted. Invoices must include contract number, itemized services, and quantities, and be directed to the agency contact, with payment processed through the Finance and Administration Cabinet. No formal COR, COTR