RFB-758-2700000024-2 | Janitorial Services for KY State Treasurer

The Kentucky State Treasurer is soliciting janitorial services for its West Frankfort Office Complex, approximately 14,000 square feet, under solicitation RFB-758-2700000024-2, with responses due by August 4, 2026. Services are to be performed Monday through Friday between 5:00 PM and 10:00 PM and include daily cleaning of entrances, lobbies, kitchenettes, parking areas, and workspaces, along with bi-monthly deep cleaning and disinfection of all applicable surfaces; furniture must be moved for thorough cleaning, excluding electronics and file cabinets. The contract is structured as a Master Agreement with an initial performance period ending July 31, 2027, and includes four optional two-year renewal periods subject to approval. Pricing is to be submitted by vendors as a total monthly cost per line item, with no fixed unit prices or estimated contract value provided, making it a blank-slate solicitation awaiting vendor bids. Evaluation of proposals will be based on a best-value trade-off approach with three weighted factors: price at 80%, customer review at 10%, and years in business at 10%. The lowest price receives the maximum 80 points, with others scored proportionally; vendors must submit two completed customer review forms from current clients to earn the full 10 points, and must have at least three years in business to qualify, with additional points awarded based on relative tenure. Contractors must comply with Kentucky-specific regulations including 200 KAR 5:330 for recycled content and FAP-110-10-00, use non-damaging cleaning agents, and adhere to performance standards enforced through inspections at the service location. The Commonwealth retains sole authority for inspection and acceptance, and deficiencies must be corrected within 48 hours. Insurance requirements are stringent, mandating a certificate naming the Finance and Administration Cabinet as additional insured on a primary and non-contributory basis, with carriers holding an AM Best rating of B+ or higher, and automobile liability coverage of $1,000,000 per occurrence if vehicles are used. Price adjustments are restricted during the first 12 months and require written justification and industry-wide evidence thereafter. Vendors must be registered in Kentucky, submit tax documentation, comply with accessibility standards under Section 504 and 36 CFR Part 1194, and any use