RFB-785-2600000587-1 | RFB05282026 For License Harvesting Hay Dewey Lake WMA

The solicitation RFB05282026 seeks a license to harvest hay on approximately 14.9 acres within the Dewey Lake Wildlife Management Area in Floyd County, Kentucky, under the authority of the Kentucky Department of Fish and Wildlife Resources. The contract is structured as a real property rental or lease arrangement under commodity code 971, with a base performance period of one year and an option for up to four successive one-year renewals, potentially extending the total term to five years. Renewals must be requested annually between February 1 and February 15. The contractor is responsible for cutting, raking, baling, and removing all hay between July 5 and September 30 each year, ensuring no residue remains after the deadline or incurring a $5 per bale fee. Operations must follow approved ingress and egress routes approved by both the Kentucky Department of Fish and Wildlife Resources and the U.S. Army Corps of Engineers, with strict obligations to maintain and repair infrastructure such as roads, fences, ditches, and pipelines, prevent and suppress fires, and keep public roads free of debris. A designated representative of the contractor must be present on-site at all times during operations. Compliance with Kentucky law is mandatory, and all contract-related disputes are subject to jurisdiction in Franklin County Circuit Court. The successful bidder must submit a sealed bid with a $100 deposit, meet a minimum bid rate of $5 per acre per year, and include required affidavits certifying compliance with state statutes and campaign finance laws, as well as proof of non-collusion. Insurance requirements include $1 million in commercial general liability coverage per occurrence and $2 million aggregate, with the Commonwealth named as an additional insured, and indemnification of the state for any claims arising from operations. The contractor must also maintain accurate operational records and allow for inspection by state authorities. Bids must be physically delivered by 3:00 P.M. Eastern Time on May 28, 2026, to the specified Frankfort address; electronic submissions are prohibited. No FAR clauses are applicable; the agreement is governed by state procurement rules, and no federal accounting or payment identifiers are specified. The award will be made to the offeror deemed most advantageous to the Kentucky Department of Fish and Wildlife Resources, with evaluation based on responsiveness, responsibility, compliance, and past performance rather than strictly lowest price.