RFB-785-2700000012-2 | RFB-33-27 25038AMLBAML, PERRY COUNTY

The solicitation RFB-785-2700000012-2, issued by the Kentucky Energy & Environment Cabinet under NAICS code 541512, seeks a vendor to fully implement a Kentucky Enterprise HCM ERP system replacement. The project requires a comprehensive solution encompassing configuration, integration, data conversion, reporting, security setup, training, and knowledge transfer under a phased approach, with the vendor leading at least 80% of the technical execution. The contract is structured as a Firm Fixed Price agreement with a base term of 10 years and up to five optional 5-year renewals, including a mandatory 120-day post-implementation stabilization period. Performance must occur primarily on-site at Commonwealth facilities, with 25% of the Systems Integrator’s time required to be physically present at state locations, and all work must comply with Kentucky state laws, IRS Publication 1075 for Federal Tax Information, HIPAA, and the Commonwealth’s AI and IT security policies. Offerors must submit proposals in three separate, standalone electronic documents labeled Technical, Cost, and Proprietary, each adhering to strict naming conventions, file format restrictions, and a maximum size limit of 65 MB. No embedded links, hyperlinks, or videos are permitted. A comprehensive set of attachments, including an annual affidavit under KRS 45A.110 and 45A.115, is required to verify residency or qualified bidder status, tax compliance, unemployment and workers’ compensation coverage, and adherence to Kentucky campaign finance laws. Evaluation is based on a weighted scoring system totaling over 5,050 points, with the Business & Technical Questionnaire carrying the heaviest weight at 2,700 points, followed by technical deliverables such as the Technical Approach, Data Conversion Plan, and Implementation Plan, each worth 600 points. Compliance with FedRAMP and HITRUST/HIPAA cloud security standards is mandatory, and all personnel accessing sensitive data must pass background checks and complete annual training. Proposals are due electronically through the Kentucky VSS portal by 3:30 PM ET on August 19, 2026, with no exceptions for late submissions. The solicitation does not require UEI, CAGE, or federal socioeconomic certifications but demands state-level registrations and certifications under Kentucky law, and no contract value details are provided as all pricing schedules in the documents remain unfilled.