RFI 25-0103-2 Project Management Software Platform

The Chatham County Project Management Office is seeking information from qualified vendors on enterprise-wide project management software platforms capable of supporting multiple departments, including the PMO, ICS, Engineering, and CEMA, with features supporting traditional, agile, hybrid, and custom workflows. The RFI aims to gather detailed insights on system capabilities such as customizable dashboards, task and resource management, collaboration tools, budgeting, governance features, and integration options, including open APIs and compatibility with Microsoft Office tools. The desired platform should support enterprise visibility, interdepartmental collaboration, and executive dashboards, with security features like role-based access, single sign-on, multi-factor authentication, and disaster recovery. The RFI emphasizes flexibility in deployment models—cloud, on-premises, or hybrid—and seeks vendors to provide comprehensive technical information to inform a subsequent formal RFP. This RFI is strictly for information purposes and does not constitute a binding solicitation or contractual obligation. Responses are not mandatory for future bidding and may be submitted through the designated procurement portal by September 5, 2025. The documentation clarifies that no specific contract clauses, evaluation criteria, or award procedures are included at this stage; it is solely intended to facilitate market research. Additionally, the contract documents reveal no references to attachments, exhibits, or supplemental materials, nor do they specify any packaging, marking, or shipping requirements. Similarly, there are no detailed provisions regarding inspection, acceptance, or contractual performance schedules. The procurement data indicates the solicitation number, issue date, and agency details, but no pricing, line items, or cost information are provided, as this is an informational RFI. The legal notices reinforce that responses are non-binding, responses should be marked for proprietary information, and the County reserves the right to modify or withdraw the request at any time. Overall, the process is designed to gather vendor input on potential solutions to support enterprise project management needs without establishing any contractual commitments at this stage.