This Solicitation opportunity from New York was posted on July 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFI 25-08 Maintenance Software

Closed

RFI 25-08State & Local

Submission Closed08/21/2025

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541519

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Office Of The Assistant Secretary For Financial Resources (asfr)

POSTED

about 17 hours ago

DEADLINE

in 28 days

AI Contract Overview

The NYS Division of Military and Naval Affairs is seeking information through a Request for Information (RFI) to identify suitable web-based Computerized Maintenance Management System (CMMS) software capable of supporting maintenance requests, repairs, and preventative maintenance across approximately 140 buildings. The system must facilitate work order tracking, cost and labor management, maintenance history recording, inventory control, and comprehensive reporting capabilities, including the ability to generate printable and downloadable reports in formats such as CSV. Key decision factors include the software’s ability to meet specified requirements, support a tiered approval process of four or more levels, operate via a browser, and be user-friendly for novices, with customizable user-defined fields for categories and data entry. The RFI aims to gather marketplace insights on vendor system features, deployment options, best practices, future technological trends, and equipment support needs to inform potential future procurement. Additional requirements are detailed in an attached addendum, with responses due by August 21, 2025. The initiative covers all NYS counties, with the project based in Latham, NY, and is valued between $500,000 and $2 million. Interested vendors can contact Laurie Ives, the designated Purchasing Agent, for further information, and should submit questions by July 31, 2025, with responses to be issued by August 7, 2025.

General Info

Agency

New York → NYS Division of Military & Naval Affairs

NAICS

541519 - Other Computer Related Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

amendment

High

rfi

High

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedJul 17

Solicitation

Response DeadlineAug 21

Deadline has passed

Submission Closed

08/21/2025

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Organization & Contact Information

AgencyNew York → NYS Division of Military & Naval Affairs

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Division of Military & Naval Affairs

Office AddressN/A

Contacts

Laurie IvesPurchasing Agent

Full Description

The NYS Division of Military and Naval Affairs (DMNA) is seeking information about a web based Computerized Maintenance Management System (CMMS). The software program will support requests for repairs, services and preventative maintenance. The estimated total of 140 buildings will need to be incorporated into the Computerized Maintenance Management System (CMMS). Purpose and Objective: The purpose of this Request for Information (RFI) is to acquire information regarding software options that are available in the marketplace and develop an appropriate solicitation, if determined appropriate by DMNA. THIS IS NOT A BID. The objectives of this RFI are to: develop a general understanding of vendor system features and capabilities across the marketplace obtain vendor feedback regarding deployment models, leading practices and pricing structures to assist development of a bid document if DMNA determines a bid is appropriate. solicit vendor’s perspective on best practices for adopting such a platform identify future directions for programming technology and appropriate timelines identify any equipment requirements and associated service and support options for that equipment SCOPE OF REQUEST: DMNA is seeking information about a web-based Computerized Maintenance Management System (CMMS). The software program will support requests for repairs, services and preventative maintenance. The CMMS is needed to track work requests, estimated and actual costs spent on each work order, recorded maintenance history, time management, and inventory management. The system needs to have some form of labor and cost tracking for work orders that can be used to auto-fill an Excel created purchase request form. The ability to create and run reports is a must as we will be heavily utilizing the system and need some method of pulling the data that we are tracking. Reports must be simple and able to be printed in a clean organized format. We would also like to be able to download the reports and/or charts to a .csv file format. The primary factors that will help make our decision will be: The level to which the software meets our requirements A tier-based (four or greater) approval system for work requests/purchase requests A browser-based system Ease of use for a novice user Extensive reporting capabilities for multiple reports and filters Flexibility of user defined fields (rename categories, add/remove categories, ) ADDENDUM #1 Addendum # 1 has been attached to this advertisement and includes additional requirements. Due date:08/21/2025 3:00 PM Vendor questions due by 3:00pm on 7/31/25. All questions and responses will be issued as an addendum by 8/7/25. County(ies): All NYS counties Location: Latham, NY