RFI2026-03 Roadway Work Zone Safety Training

NEW YORK STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR INFORMATION 2026-03 ** ROADWAY WORK ZONE SAFETY TRAINING ** September 21, 2026 Overview The purpose of this Request for Information (RFI) 2026-03 is for the New York State Department of Transportation (NYSDOT) to seek available marketplace information regarding entities who can develop and potentially deliver work zone safety training for NYSDOT. The information gathered from this RFI will assist NYSDOT in: · Identifying potential vendors to develop work zone safety training for NYSDOT employees, and; · Identifying the method of training and delivery/instruction options available for the training. This is NOT a request for proposals, a request for quotes, or an invitation for bids. A contract will NOT be awarded based on responses to this RFI. NYSDOT will not be liable for any costs incurred by any respondent pertaining to the preparation and submittal of any written responses or for participation in a demonstration in response to this RFI. All materials submitted by a respondent shall become the property of NYSDOT. All materials submitted by respondents are considered agency records pursuant to New York State’s “Freedom of Information Law” (FOIL) (See, Public Officers Law, Article 6). Background The New York State Department of Transportation (NYSDOT) is a recipient of federal aid from USDOT’s Federal Highway Administration (FHWA). To maintain eligibility to receive federal aid, among other regulatory requirements, NYSDOT is required to ensure that all personnel involved in the development, design, implementation, operation, inspection, and enforcement of roadway work zone-related transportation management and traffic control be trained, appropriate to the job decisions each individual is required to make (eCFR :: 23 CFR Part 630 Subpart J -- Work Zone Safety and Mobility). In addition, NYSDOT is responsible for ensuring that said personnel receive updated periodic training, with updates that reflect changing industry practices, federal requirements, and state processes and procedures. For NYSDOT, these personnel include: 1) designers; 2) maintenance workers; 3) construction inspectors; 4) construction and maintenance supervisors; 5) work zone inspectors; 6) applicable New York State Police and local jurisdiction enforcement agencies; and 7) applicable Automated Work Zone Speed Enforcement staff. Questions and Issues NYSDOT seeks readily available information regarding entities who can: 1. Develop and provide Work Zone Training curriculum materials including but not limited to training videos, handouts and certification exams. 2. Provide both in-person, virtual, and/or self-paced online Work Zone training 3. Train several types of audiences 4. Provide a complete Work Zone Training Program To assist potential RFI responders, the attached outline presents possible training outlines NYSDOT has prepared. The training would consist of six short trainings totaling approximately 20 hours of instruction materials. Respondents are also being asked to provide additional concise, brief, narratives, explanations and/or available product information to further describe or inform NYSDOT regarding development of a potential roadway work zone training program. Discuss trends, issues and/or topics that may help to inform NYSDOT accordingly. Respondents should answer the following questions: 1) Would you develop hard-copy training materials? If so, what format (textbooks, pamphlets, handouts)? 2) What media type would you anticipate for virtual training options (PPT, videos, interactive)? 3 ) Can you provide live, in-person training; live, virtual training; recorded, virtual training; and/or interactive virtual training? 4) Have you provided similar training services to other agencies or states? If so, please briefly describe (what entities, when it was provided, and in what format(s)). 5) Would your preference be: a. Develop the training materials and media and provide the materials/media to NYSDOT for NYSDOT to deliver to employees? b. Develop the training materials, and provide training to NYSDOT employees? 6) Assuming the final product to be 20 to 25 hours of training materials: a. Estimate the cost to develop the training materials b. Estimated cost per person or per class to provide live training statewide c. Estimate any other associated indirect costs (i.e., travel, lodging, etc.) or does your business model allow for such to be included on a reasonably identifiable basis? If you have examples of training materials developed by you or your organization, please provide samples with your RFI. For digital content, please provide instructions and/or contact information to access and review on-line materials. NYSDOT prefers to receive concisely prepared narratives addressing these issues within a ten (10) page limit (not including an up to two (2) page cover letter). Instructions and Inquiries Please submit your organization’s RFI 2026-03 response, checklist and questions to Dawn Turgeon of NYSDOT Office of Contract Management at contact@example.gov. Please be advised that in order to be considered, responses must be submitted on or prior to the submission date. Late submissions may or may not be considered. Please submit any general inquiries regarding RFI 2026-03 to Dawn Turgeon at the above email address. Please do not submit questions by telephone or by any other means. Issuance and Intent Responses to RFI 2026-03 should not anticipate the award of a contract; this is an information-gathering process only. A response does not bind or obligate the responder or NYSDOT to any agreement regarding provision or procurement services referenced. By responding to RFI 2026-03, you understand that you are committing to responding to a written request from NYSDOT to prepare and present a remote demonstration of your offerings/ NYSDOT reserves the right to select some, all or none of the RFI responders to demonstrate their offerings. By submitting a response to this RFI, you are also agreeing to prepare a response to any written clarification questions NYSDOT may send you. Costs Associated with Preparation of Responses NYSDOT shall not be liable for the costs incurred by a vendor in preparing or submitting a response to RFI 2026-03. Timeline RFI 2026-03 Issued September 21, 2026 Questions Accepted October 12, 2026 Answers Due October 26, 2026 Responses Due November 9, 2026 Optional Clarification Questions WEEK OF November 2, 2026 NYSDOT reserves the right to adjust key events and dates. Submission Requirements Do not submit bids or proposals in response to RFI 2026-03. NO AWARD WILL BE MADE. RFI Submission requirements and any supplemental information will be posted at: https://www.dot.ny.gov/doing-business/opportunities/consult-ads. Respondents shall submit an electronic copy of their RFI Response on the RFI Response Form in Microsoft Word format to the Designated Contacts above per the above schedule. Responses to this RFI should be limited to qualified vendors with proven expertise providing the services outlined to this RFI. This RFI is for planning purposes only and is not a request for competitive bids or a competitive request for proposals. Any responses received in reference to this RFI will be treated as information only. Interested firms, agencies or institutions are encouraged to submit a response to this RFI characterizing their interest and background, and practical knowledge gained from relevant experience. NYSDOT may subsequently invite respondents to participate in further discussions. Since this RFI is designed as a tool to collect information and shall not result in a procurement contract, it does not fall under the requirements of State Finance Law §§139-j and 139-k (the Procurement Lobbying Law) and there is no restricted period. Training: States shall require that personnel involved in the development, design, implementation, operation, inspection, and enforcement of work-zone-related transportation management and traffic control be trained, appropriate to the job decisions each individual is required to make. States shall require periodic training updates that reflect changing industry practices and State processes and procedures. Abbreviations: Format Audience L Live A All Employees V Video D Designers F Field/Hands-On M Maintenance C Construction Personnel (EIC’s and ACS’s) S Supervisors N WZ Inspectors NYSP New York State Police TIMS Officers AWZSE AWZSE Employees Development and Design (WZDD) 4 Hours TOPIC FORMAT AUDIENCE DEVELOPER 1) Introduction to codes, rules and regulations · Standard Sheets · Specification · HDM · MUTCD · NYS Supplement L or V D CONSULTANT 2) Work Zone Components · Advance Warning Area · Transition Area · Activity Area · Termination Area L or V D 3) Factors Affecting the Work Zone · Work Duration (Mobile, Short Duration, Short Term, … night work, etc. …) · Road Types (Urban, Rural, Freeway, Parkway etc. …) · Pedestrian Accommodations L or V D 4) Review of Standard Sheets L or V D 5) Review of the HDM L or V 6) Using the HDM and Standard Sheets to design your work zone · Advance Signs and State Law Signs · Tapers and Taper Lengths · Buffer Zones · Protective Vehicles and Attenuators · PVMS and Arrow Panels · Flaggers and AFADS · Law Enforcement and AWZSE · Roll-Ahead Distances · Lateral Buffers · Positive Protection Devices · Diversions · Detours L or V D 7) WZTC development by project milestones · Design Approval – High Level Concept · ADP – Major Framework Development · PS&E – Finalizing and Checking of Details · Review and Feedback from Construction, and Traffic and Safety L or V D 8) Certification Exam L or V Implementation and Operation (WZIO) 4 Hours TOPIC FORMAT AUDIENCE DEVELOPER 1) Proper PPE L M & C CONSULTANT 2) Explain Work Zone Components · Advance Warning Area · Transition Area · Activity Area · Termination Area · Advance Signs · Tapers and Taper Lengths · Buffer Zones · Protective Vehicles · Roll-Ahead Distances · Lateral Buffers · Diversions and Detours L or V M & C 3) Identifying the Work Zone Setup Required using the 619 standard sheets - Supervisory · Define the Operation to be completed · Defining Work Durations · Identify Road Type · How to determine which standard sheet to use · Determine if the work zone would benefit from law enforcement or AWZSE · Demonstrate use of the WZ App to find sheets and include exercise for participants to demonstrate understanding L or V M/C/S 4) Channelizing Devices · Types · Usable Condition L or V M & C 5) Signs · Identify when signs should be replaced L or V M & C 6) Familiarize participants with the Standard Sheets L or V M/C/S 7) Demonstrate proper work zone setup – Hands On · Use of protective vehicles during work zone setup · Best practices when setting up the work zone · Selecting the proper vehicle and attenuator combination based on the attenuator requirements F M & C 8) Maintaining Pedestrian traffic though work zone L or V M/C/S 9) Taking Down the work zone – Hands on · Use of protective vehicles F M & C 10) Incident Reporting - Supervisory L or V M/C/S 11) STAY ALERT L M/C 12) Certification Exam Traffic Flagger Training (WZFT) 4 to 6 Hours TOPIC FORMAT AUDIENCE DEVELOPER 1) Flagger Responsibilities in the WZ L M & C CONSULTANT 2) Required PPE L M & C 3) Hazards to be aware of L M & C 4) Flagger Etiquette L M & C 5) Avoiding Confrontations/De-escalation L M & C 6) Flagging Basics · MUTCD and NYSDOT Standards · Where to position · Hand Signals · Equipment · Procedures and Operations · Communications with fellow flaggers L M & C 7) Flagger De-Escalation 8) Field Demonstrations F M & C 9) Escape Routes F M & C 10) Going home safe at the end of the day L M & C Inspection & Quality Assurance (WZQA) 4 Hours TOPIC FORMAT AUDIENCE DEVELOPER 1) Understanding the WZ from the driver’s perspective L or V M & C CONSULTANT 2) Identify the operation · Lane Closure · Lane Shift · Shoulder Closure · Etc. L or V N 3) Operation Duration · Mobile · Short Duration · Short Term · Intermediate Term · Long Term L or V N 4) Road Types L or V N 5) Work Zone Components · Advance Warning Signs · Arrow Panels or PVMS · Shoulder and Merging Tapers · Buffer Space · Protective Vehicles · Roll-Ahead Distance · Work Area · End Taper · Barriers · Temporary Impact Attenuators (TL2&TL3) · Diversions and Detours L or V N 6) How to evaluate the work zone · Origami · Survey 123 · How to score WZ Components · WZ Score Determination L or V N 7) Reporting the inspection results · Who to report too L or V N 8) Corrective Action Reporting L or V N 9) Certification Exam N Law Enforcement (WZLE) 2 Hours TOPIC FORMAT AUDIENCE DEVELOPER 1) Know the zone L or V NYSP CONSULTANT 2) Where to deploy · Explain where LEO can and cannot be in the WZ L or V NYSP 3) LEO and AWZSE in same location L or V NYSP 4) Basic work Zone and Roadside Safety L or V NYSP 5) Certification Exam L or V NYSP AWZSE 2 Hours TOPIC FORMAT AUDIENCE DEVELOPER 1) Know the zone L or V AWZSE CONSULTANT 2) Where to deploy · Explain where AWZSE can and cannot be in the WZ L or V AWZSE 3) Basic work Zone and Roadside Safety L or V AWZSE 4) Erecting warning signs L or V AWZSE 5) Certification Exam L or V AWZSE