RFO 25-004 Adaptation Clearinghouse Modernization Services

The Governor’s Office of Land Use and Climate Innovation (LCI) is seeking qualified contractors to modernize the Adaptation Clearinghouse through a Request for Offer (RFO 25-004) with solicitation number 0000039374, posted on May 23, 2026, and due by June 8, 2026, at 3:00 p.m. Pacific Standard Time. The contract, governed under NAICS code 541511, is a time-and-materials agreement with a maximum value of $250,000, including a 10% contingency for unanticipated tasks, and is structured to be awarded using a best-value method based on a 60-point technical evaluation and 40-point cost evaluation. All offers must be submitted as a single PDF via email to it.procurement@lci.ca.gov and must include 15 mandatory attachments, including the Technical Response, Cost Worksheet, Staff Resumes, Offeror Resume Table, CMAS agreement, Conflict of Interest and Confidentiality Statement, California Civil Rights Laws Certification, Payee Data Record, and other compliance documents. The agreement is for a 12-month term with the possibility of two one-year extensions, for a maximum duration of three years, and requires the contractor to begin work within 15 business days of contract approval, with performance centered at LCI’s Sacramento office where workspace and equipment will be provided. The scope of work encompasses end-to-end web development services for the Adaptation Clearinghouse, including platform hosting, migration, infrastructure support, accessibility compliance, user experience enhancements, and full transition services. The contractor is solely responsible for hosting, maintenance, updates, and troubleshooting, with all services required to align with California’s statewide information security policies, including SAM Section 5300 and SIMM 5300-B, and NIST SP 800-88 for data sanitization. All work must adhere to ADA and WCAG accessibility standards, and any platform changes require prior written approval from the LCI Technical Lead. Deliverables include a Transition and Sustainability Plan, detailed transition documentation with asset inventories, and a Final Project Summary Report due 30 days before contract end. Invoicing must occur monthly in arrears with itemized details, including staff names, hours, rates, and activity descriptions, sent to accountspayable@lci.ca.gov with the