RFP 001-27 eBook & Digital Content Distribution Services

Clayton County Public Schools is soliciting proposals through RFP 001-27 for a comprehensive eBook and Digital Content Distribution solution. The selected vendor will provide an adaptable digital reading platform featuring eBook and audiobook licensing, cloud hosting, system integration, and advanced resource management for the Media Services Department. Key deliverables include an administrative portal for catalog curation and reporting, automated license expiration notifications at 90, 60, and 30-day intervals, and flexible staff training via synchronous and asynchronous models. The platform must strictly adhere to FERPA and state student data privacy laws, as well as accessibility standards including the ADA, Section 508, and WCAG 2.1 Level AA. Proposals must be submitted online via Bonfire by November 4, 2026, at 3:00 P.M. EST, consisting of a separate technical response and a signed cost proposal. Evaluation is based on a fixed annual purchasing volume of 100,000 dollars across approximately 2,500 digital licenses, with the award going to the most advantageous proponent. Financial stability must be demonstrated through three years of financial statements, and compliance with SLBE contracting goals is mandatory to avoid being deemed non-responsive. While Addendum 1 clarifies that payment and performance bonding are not required for this project, the original RFP documentation mentions a 5 percent bid bond and a 100 percent payment bond. Invoices are to be submitted monthly and must be received within 90 days of service delivery for payment via electronic transfer or check.