RFP 015-2026 - Emergency Department Point-of-care Ultrasound (POCUS) Workflow Management Platform

Nassau Health Care Corporation is soliciting proposals for a Point-of-Care Ultrasound (POCUS) Workflow Management Platform to be used exclusively within the Nassau University Medical Center Emergency Department. The selected vendor will provide a comprehensive solution to manage the POCUS lifecycle, including vendor-neutral connectivity for handheld and cart-based systems, image archiving, and bidirectional integration with the organization's EHR, PACS, and billing systems. Key functional requirements include structured clinical reporting, quality assurance workflows, provider credentialing, and the creation of digital learner portfolios for resident education. The platform must also feature an automated billing rules engine for CPT and modifier mapping. The contract requires a turnkey implementation involving workflow discovery and user acceptance testing, alongside role-based training for clinicians and administrative staff. High performance standards are mandated, including a 99.99 percent monthly uptime guarantee and 24/7 technical support with a 30-minute response time for critical incidents. Compliance requirements include full HIPAA adherence, Joint Commission standards, and specific insurance coverages for general, professional, and cyber liability. Proposals are due by October 21, 2026, and must include an MWBE Utilization Plan to meet a 30 percent total MWBE goal and a 6 percent SDVOB goal. The agreement will be governed by New York State law and is subject to approval by the NHCC Board of Directors and the Nassau County Interim Finance Authority.